Administration Assistant

NHS; Maldon; On-site; GBP 24,000 - 27,000; Full time

Job summary

A healthcare organization is seeking an Administration Assistant located in Maldon. The role involves general administration tasks, using clinical systems, and managing patient records. Ideal candidates will have a good general education, strong IT skills, and experience in a health setting. The salary range is £24,937 to £26,598 per annum, pro rata with benefits including flexible working arrangements and up to 33 days of holiday after 10 years of service.

Benefits

27 days holiday plus bank holidays

Excellent pension up to 14.5%

Staff discounts including NHS offers

£8K relocation package

Interest-free season ticket loans

Responsibilities

• Ensure all correspondence is presented accurately and appropriately.
• Skilled in administrative practices and software programmes.
• Proficient in Patient Records management and support.
• Attend mandatory training and maintain records as per Trust policy.

Skills

Administration roles

Clinical Systems knowledge

IT and Computer skills

Customer service experience

Health setting experience

Education

Good level of general education GCSE/CSE including Maths and English

Word Processing computing skills/qualification

Job description

Go back Essex Partnership University NHS Foundation Trust

Administration Assistant

The closing date is 04 December 2025

Working as a part of Psychological Services for the Multi Professional Approved Clinicians Team. The duties will be general administration to include utilising outlook email system and regularly updating of spreadsheets so the need to use Excel would be required, arranging meetings internal along with external, producing letters and updating documents accordingly. Producing order of equipment, uniform, books via our accounts system and placing the orders accordingly.

Creating a Team Intranet page to be updated on a regular basis. To support the team where necessary with general administration tasks and adhoc duties where necessary.

Updating patient records utilising our clinical systems where full training will be given.

Main duties of the job

• Responsible for ensuring all correspondence is presented accurately and appropriately using Trust and departmental procedures and medical terminology used by the clinical staff.
• To be skilled and experienced in the full range of Administrative work practices, software programmes and specialised functional terms. Additional training will be provided
• To be proficient with the knowledge of Patient Records management supporting new users and instructing them as necessary. To use the knowledge and experience to meet the needs of the clinical teams by completing non-routine tasks on a daily basis.
• To update skills as necessary and attend mandatory training and maintain records as per Trust policy.

About us

Valuing you. Recognising your dedication. At EPUT, we look after you.

• Receive supervision and support to help you fulfil your potential.
• Join an inclusive EPUT community and connect with others through engagement events and equality or champion networks.
• If you need help, we provide mental health and wellbeing services, occupational health advice and counselling.
• We run recognition awards to recognise staff's hard work and dedication.
• 27 days holiday, plus bank holidays, rising to 33 days after 10 years' service.
• Excellent pension of up to14.5% of your pensionable pay.
• Staff discounts include Blue Light Card, NHS discount offers, and staff benefits.
• £8K relocation package if you move to Essex to join us
• Season ticket loans are interest-free to cover the cost of travelling to and from work via tram, rail, or bus.

Work that wraps around your needs

• Flexible working: available from day one for most roles.
• Job share: Applications for job shares are welcomed.

Job responsibilities

Please refer to the attached Job Description and Person Specification for a detailed list of responsibilities.

Person Specification

Education/Qualifications

• 1 Good level of general education GSCE/CSE level to include Maths and English
• Word Processing computing skills / qualification

Knowledge/ Skills/ Experience

• Good Knowledge of administration roles
• Knowledge of Clinical Systems
• Literate in IT and Computer skills
• Experience with working with customer service / patient care
• Experience in working in a health setting

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Essex Partnership University NHS Foundation Trust

£24,937 to £26,598 a yearper annum pro rata