Administration Assistant

Foster + Partners; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a leading global design firm as an Administration Assistant, where you'll support Senior Partners and project teams in a dynamic environment. This role offers exposure to high-profile projects and a chance to grow within a creative culture. Bring your professionalism and proactive spirit to help shape the future of design.

Qualifications

• Previous experience in diary and travel management.
• Strong written and verbal communication skills in English.

Responsibilities

• Managing correspondence, diaries, meetings, and travel logistics.
• Providing proactive and confidential administrative support.
• Coordinating studio-wide functions and ensuring seamless collaboration.

Skills

Attention to Detail

Communication

Organization

Proactive Attitude

Tools

Microsoft Office

Job description

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Join a global design icon and help shape the future.

Foster + Partners is one of the world’s most influential and pioneering architecture and design practices, known for redefining skylines, reimagining cities, and pushing the boundaries of sustainable innovation. With studios spanning the globe and a portfolio of extraordinary work across every continent – from airports and cultural centres to cutting-edge workplaces and city masterplans – we don’t just design spaces, we create legacies.

We're looking for a talented Administration Assistant to join our dynamic team – someone who brings professionalism, precision, and a proactive spirit to the heart of our creative engine.

This isn’t your typical admin role. You’ll be working alongside Senior Partners, project teams, and support leaders in a fast-moving, world-class studio, helping to enable the delivery of high-profile international projects that shape the way people live, work, and connect.

Why this role?

At Foster + Partners, no two days are the same. You’ll be immersed in a highly collaborative, inspiring environment where excellence is the standard – and where every team member, no matter their title, plays a vital part in the bigger picture.

This role will expose you to the inner workings of a globally respected design business. You'll gain direct insight into how landmark projects come to life, from concept to completion, while learning from some of the best minds in the industry. We’ll support your development, encourage your initiative, and give you space to grow within a supportive, forward-thinking culture.

What you’ll be doing:

• Acting as a central point of contact for Partners and project teams – managing correspondence, diaries, meetings, and high-level travel logistics
• Providing proactive and confidential administrative support, from typing and expenses to document prep and research
• Coordinating studio-wide functions – calendars, housekeeping, guest experiences, and operational excellence
• Working closely with teams across the studio and global offices, ensuring seamless collaboration and continuity
• Supporting the wider administration team and contributing to the continual improvement of our processes and service delivery

What you’ll bring:

• Previous experience in diary and travel management, ideally in a fast-paced or creative environment
• Exceptional attention to detail, organisation, and discretion
• Strong written and verbal communication skills in English (essential)
• Proficiency in Microsoft Office, especially Outlook, Word and Excel
• Confidence, resilience, and a polished, professional presence
• A proactive attitude, positive energy, and a commitment to high standards
• The ability to stay calm under pressure and adapt in a dynamic setting

What’s in it for you?

At Foster + Partners, you’re not just taking a job – you’re joining a culture of creativity, excellence, and constant evolution. We offer an environment that’s as supportive as it is ambitious, where you’ll be empowered to take initiative, build meaningful relationships, and develop a long-term career in one of the most respected names in global design.

This is your chance to work on something that matters. To contribute to projects seen and experienced by millions. To learn, to grow, and to be part of something extraordinary.

Ready to bring your best to the world stage?

Apply now and help us shape the future — beautifully, thoughtfully, and with purpose.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Office Administration and Administrative and Support Services

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