Admin Assistant

Southern Education Trust; New Forest; On-site; GBP 18,000 - 24,000; Full time

Job summary

Southern Education Trust is seeking an Administration Assistant – Extended Learning & Central Team Support based at Crow Arch Ln, Ringwood. The role supports day-to-day operations to help schools and families, ensuring systems run smoothly and people stay informed and supported.

You will provide friendly, professional support to colleagues, families and partners, manage records and attendance data, organise meetings, and assist with safeguarding and health and safety processes.

Qualifications

• Experience providing administrative support and maintaining accurate records.
• Strong IT skills and confidence with Microsoft Office applications.
• Ability to handle confidential information with discretion.
• Friendly, approachable, and committed to delivering excellent service.

Responsibilities

• Provide administrative support ensuring records and processes stay accurate.
• Act as a professional contact for staff, parents and external providers.
• Collect, maintain and report attendance, student progress and other data.
• Organise meetings and training events, and produce accurate meeting minutes when required.
• Support compliance processes including safeguarding, health and safety, and third-party provider documentation.
• Contribute to the smooth running of the office by assisting colleagues across the service.

Skills

Organised

Attention to detail

Strong IT skills

Confidentiality

Team player

Tools

Microsoft Office

Job description

Administration Assistant – Extended Learning & Central Team Support

Actual location:Crow Arch Ln, Ringwood BH24 1HP

Not just an administration role. A role that makes a difference every day.

Great education relies on great support behind the scenes. When administration is well managed, information is accurate, and people can access the help they need, schools and services can focus on what matters most.

This is where you come in.

As an Administration Assistant, you’ll be a valued part of the team, helping to keep systems and day-to-day operations running smoothly. You’ll provide friendly, professional support to colleagues, families and partners, ensuring people feel informed, supported and welcomed.

Because small actions can have a big impact:

An enquiry is resolved quickly.

Important information is recorded accurately.

A colleague gets the support they need.

A process runs smoothly because of your attention to detail.

Every task, every detail and every interaction contributes to better outcomes for children and young people. That’s the difference you’ll make.

What you’ll be doing:

• Providing administrative support, ensuring records, systems and processes remain accurate and up to date.
• Acting as a professional point of contact for staff, parents and external providers, responding to enquiries and providing information and support.
• Collecting, maintaining and reporting on attendance, student progress and other organisational data.
• Organising meetings, training events and correspondence, and producing accurate meeting minutes when required.
• Supporting compliance processes, including safeguarding, health and safety, and third-party provider documentation.
• Contributing to the smooth running of the office by providing high-quality administrative support to colleagues across the service.

Who we’re looking for:

• Friendly, approachable and committed to delivering excellent service to colleagues, families and partners.
• Organised and detail-focused, with the ability to manage multiple priorities and maintain accurate records.
• Comfortable working with administrative systems, with strong IT skills and confidence using Microsoft Office applications.
• Professional and trustworthy, with a strong understanding of confidentiality and data protection.
• Calm, positive and reliable, able to work effectively both independently and as part of a team.
• Flexible and proactive, willing to take initiative and respond to changing priorities.
• Kind, collaborative and committed to making a positive difference for children and young people.