Administration Assistant

JS Legal Recruitment Ltd; Essex; On-site; GBP 18,000 - 24,000; Full time

Benefits offered by this job

25 days annual leave

Pension

Private Health

Death in service

Parking

Friendly office environment

Job summary

JS legal Recruitment is seeking an Administration Assistant for its Hornchurch office. The role involves keeping the office professional and welcoming, supporting reception, managing supplies, and assisting with events for staff and clients.

The ideal candidate will be organised, proactive and able to interact with staff at all levels. Previous law firm or professional services experience is desirable, with a strong emphasis on customer service and daily office duties.

Qualifications

• Experience in a Law firm or professional services environment.
• Understanding of safety regulations in offices.
• Excellent organisation and time management.
• Professional, approachable and helpful manner.
• Excellent communication with staff, clients and visitors.
• Ability to remain calm under pressure.
• Pro-active, professional and friendly attitude.
• Comfort dealing with staff at all levels.

Responsibilities

• Check meeting rooms every morning for cleanliness.
• Ensure coffee machines are checked daily.
• Restock kitchen areas and refreshments.
• Provide reception cover during breaks, holidays and absences.
• Collect DX post and ensure proper handling.
• Carry out post office runs.
• Assist with closing files.
• Check, replenish and tidy the stationery cupboard and supplies.
• Manage stock of office, stationery and kitchen supplies.
• Report and raise office maintenance issues.
• Liaise with contractors visiting the office.
• Maintain updated contacts list of external suppliers.
• Assist marketing with events, including setup and clearing meeting rooms and arranging refreshments.

Skills

Law firm experience

Safety regulations

Organisation

Time management

Professional and approachable

Communication skills

Calm under pressure

Pro-active attitude

Staff interaction

Full driving licence

Job description

Administration Assistant

JS legal Recruitment are excited to be working with one of the leading regional Legal 500 Law firms with multiple offices across Essex. Due to continued growth my client is recruiting for an experienced Administration Assistant for their Hornchurch office.

This is a varied and hands‑on position, requiring someone who is organised, proactive and willing to assist wherever required. The post holder will help maintain a professional, tidy, and welcoming office environment for staff, clients, and visitors.

The Role

• Checking meeting rooms each morning to ensure their clean and tidy
• Ensure coffee machines are checked daily
• Restock and tidy the kitchen areas, including refreshments, crockery, and other supplies
• Provide reception cover during breaks and lunch periods, holidays, and unplanned absences
• Collect DX post and ensure it is dealt with appropriately
• Carry out post office runs
• Assist with closing files
• Check, replenish and tidy the stationary cupboard, ensuring supplies and maintained
• Manage the stock of office , stationery, and kitchen supplies
• Report and raise office maintenance issues
• Liaise with and deal with contractors attending the office
• Maintain an update contacts list of external suppliers
• Assist the marketing team with events, including setting up and clearing down meeting rooms, arranging furniture or equipment ,laying out refreshments

Skills Required

• Previous work experience desirable within a Law firm or professional services environment
• Understanding of safety regulations in offices
• Excellent organisation and time management
• Professional , approachable, and helpful manner
• Good communication skills and the ability to interact appropriately with both staff, clients, and visitors
• Must be able to remain calm under pressure
• A pro- active ,professional and friendly attitude
• Be comfortable in dealing with staff at all levels
• Hours Monday Friday 8.00am 5.00pm
• Full driving licence

Benefits

• 25 days annual leave plus Bank Holidays
• Pension
• Private Health
• Death in service
• Parking
• Friendly office environment

All successful applications will be responded to within 7 working days. If you have not been contacted within this timescale your application has been unsuccessful on this occasion.