Administration Assistant

Ogier Legal Limited; Saint Helier; On-site; GBP 21,000 - 27,000; Full time

Job summary

Ogier Legal Limited is seeking an Administration Assistant to join the Global Support Team in Jersey. You will provide administrative and secretarial support to fee earners, draft client communications and legal documents, and help manage meetings, travel, and document production.

The role emphasizes teamwork in a global context, with opportunities to streamline processes and mentor colleagues. A tech-savvy approach and strong organisational skills are essential.

Qualifications

• Administration experience, ideally in legal or professional services.
• Proficient with Word/Outlook and ability to work in a busy environment.
• Strong organisational skills and ability to prioritise workload.

Responsibilities

• Type correspondence and format documentation as required.
• Keep files up to date and manage filing, scanning and archiving.
• Support client interactions and assist with drafting communications and legal documents.
• Organise meetings, travel, and assist with production of Court bundles.
• Work independently, take ownership of tasks, and support Partners and teams.
• Contribute to process improvements and share training to colleagues.
• Support IT changes and participate in testing and training coordination.

Skills

Organisational skills

Time management

Attention to detail

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Tech-savvy

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Administration Assistant

Department: Global Support Team (secretarial & administration support)

Employment Type: Permanent

Location: Jersey

Description

Collaboration is key to how we work, and we are looking for an Administration Assistant to join our innovative Global Support team, to provide administrative and secretarial assistance to the Ogier team. This is an exciting opportunity to work as part of a global team in a growing area of the business.

Our Global Support team is a group of like-minded professionals, tasked with supporting the business with all manner of administration including preparing documentation, updating systems, managing client interactions and responding to queries.

Key Responsibilities

• Typing of correspondence and formatting documentation;
• Ensuring current files are kept up to date (including filing of emails and correspondence, photocopying and scanning) and closing matters when concluded;
• Keeping business systems up to date;
• Managing client interactions and supporting Partners and their teams with client investigative work along with drafting client communications and legal documents.
• Organising in-house and external meetings along with travel as necessary;
• General printing/scanning and production of Court bundles where necessary;
• To work independently and take ownership of allocated administrative tasks and assist the fee earners and wider teams in the business;
• Be proactive in your communication and engagement with fee earners identifying opportunities the support with easing the administrative burden
• Apply process improvement training by documenting existing processes and identifying process improvement opportunities that deliver efficiencies and improve client experience.
• Mentor and provide training and support to colleagues
• Support IT and change project implementation through contribution to user acceptance testing, training coordination, system upgrades and process improvement sessions.

We are proud of the varied positions that our team members assume, primarily providing local support but also linking in with a global network of colleagues to keep the business moving forward.

Skills, Knowledge and Expertise

If you're interested in being part of a collaborative team, where there's a chance to develop your administration skills, then this could be for you.

The ideal candidate will have previous administration experience (ideally in a legal or professional services environment). Individuals will need to have a tech-savvy outlook and be comfortable working within a busy environment where quality of work is key.

You will need to have good organisational skills with an ability to efficiently and effectively manage your own time and prioritise your workload. Strong attention to detail is essential and you will need to be proficient in Word/Outlook, and ideally a working knowledge of Excel and PowerPoint.