Administration Assistant

We Manage Jobs(WMJobs); Birmingham; On-site; GBP 18,000 - 24,000; Full time

Benefits offered by this job

LGPS

Employee Assistance Programme (EAP)

Job summary

Paget Primary School is seeking an Administration Assistant to be the friendly first point of contact for pupils, families, staff and visitors. You will support day-to-day office administration, manage purchases, and help maintain accurate records with confidentiality.

The role requires calm organisation, reliability and a proactive, team-oriented approach in a busy school environment. LGPS membership and employee benefits are available.

Qualifications

• Experience in a school or busy office environment preferred.
• Ability to manage multiple tasks with accuracy and promptness.
• Strong communication and interpersonal skills with pupils, families and staff.

Responsibilities

• Act as a welcoming first point of contact for pupils, families, staff and visitors.
• Provide general administrative support to the school office.
• Process purchase orders and support the school's purchasing processes.
• Assist with administration of medication in line with school procedures.
• Maintain accurate records and handle information confidentially.
• Respond to inquiries in a courteous and timely manner.
• Support smooth day-to-day running of the school office.

Skills

Customer service

Organisational skills

Attention to detail

Written communication

Teamwork

Job description

Paget Primary School is looking to appoint a warm, welcoming and customer-centred Administration Assistant to join our friendly and supportive school team. As a key member of our school office, you will be a friendly and professional first point of contact for our pupils, families, staff and visitors. You will help to ensure that everyone who comes into contact with the school receives a positive, welcoming and caring experience. This is a varied role that will suit someone who is highly organised, approachable and calm under pressure, with excellent attention to detail and the ability to manage competing priorities in a busy school environment.

About the role

As an Administration Assistant, you will provide effective administrative support across the day-to-day running of the school. This will include:

• Acting as a welcoming and professional first point of contact for pupils, families, staff and visitors.
• Providing general administrative support to the school office and wider school team.
• Managing purchase orders and supporting the school's purchasing processes.
• Supporting the administration of medication in line with school procedures.
• Maintaining accurate records and ensuring information is recorded and handled appropriately.
• Responding to enquiries in a helpful, professional and timely manner.
• Supporting the smooth day-to-day running of the school office.
• Managing competing priorities and responding calmly to changing demands.
• Working collaboratively with colleagues across the school.

About you

We are looking for someone who is:

• Warm, friendly and approachable, with a genuine commitment to providing excellent customer service.
• Highly organised, reliable and able to manage competing priorities.
• Calm and professional when working in a busy environment.
• Accurate and attentive to detail.
• Confident communicating with a wide range of people, both verbally and in writing.
• Proactive and able to use their own initiative.
• Solutions-focused, with a positive and practical approach to their work.
• Able to maintain confidentiality and understand the importance of safeguarding.
• A positive team player who enjoys working collaboratively with colleagues.

We offer

• A welcoming and supportive school environment.
• Opportunities for professional development and training.
• A collaborative team committed to providing the best experience for our children.
• An Employee Assistance Programme (EAP) and employee benefits package.
• Access to the Local Government Pension Scheme (LGPS).

We reserve the right to close this advert early should sufficient applications be received or the role be successfully filled.