Administration Assistant

Rec Financial; Barwell; On-site; GBP 24,000 - 26,000; Full time

Benefits offered by this job

Free Parking on site

Company pension

Training provided

Holiday entitlement 20 days + stat

Job summary

RECfinancial are recruiting an Administration Assistant for a well established distribution business with an international presence. This full-time position is temporary to permanent and based on-site in Barwell, United Kingdom.

You will provide general administrative support to the warehouse team, focusing on shipping documentation, export paperwork and order data. Proficiency in Excel and MS Office is essential to analyse information, while maintaining filing systems and handling data entry

Qualifications

• Previous administrative or office support experience (desirable).
• Excellent written and verbal communication skills.
• Able to build relationships with internal teams and external contacts.

Responsibilities

• Provide general administrative support to the warehouse team, focusing on shipping documentation and export paperwork.
• Use Excel to analyse and transpose information, including VLOOKUPs and pivot tables.
• Respond to emails professionally and maintain office filing systems and databases.
• Complete weekly stock reports and manage/file commercial invoices from overseas suppliers.
• Assist with data entry, document preparation and reporting tasks.
• Liaise with clients, suppliers and internal departments to ensure smooth communication.
• Support the team with ad hoc administrative duties.

Skills

Administrative experience

Excel and data analysis

Data entry

Attention to detail

Team player

Tools

Excel

MS Office

Job description

RECfinancial are currently shortlisting for a well established distribution business with an International presence, as it looks to recruit an Administration Assistant on a full‑time temporary to permanent basis.

They are a friendly, small professional team, with a great history of staff retention, where all staff work towards a common goal of business success.

The successful applicant will report into the Manager and will be given on site training. Ideally they need to be a highly organised, proactive, and detail‑oriented Administration Assistant. This is a fantastic opportunity for someone looking to build or grow their career in a varied administrative role within a friendly and professional environment.

If you have Administration experience and are keen to start a new challenge working in a stable team, this Administration position could be ideal for you.

What does the Administrative Assistant role involve?

• Provide general administrative support to the warehouse team. With a main focus on Shipping Documentation, Export Paperwork and Order Data.
• Using Excel to analyse and transpose information.
• Respond to emails in a professional manner.
• Manage and maintain office filing systems and databases.
• Complete weekly stock reports.
• Manage and file commercial invoices from various overseas suppliers.
• Assist with data entry, document preparation, and reporting tasks.
• Liaise with clients, suppliers, and internal departments to ensure smooth communication.
• Support the team with any ad hoc administrative duties.

What skills are we looking for in an Administrative Assistant?

• Previous experience in an administrative or office support role (desirable).
• Experience of working within Transport, Shipping or Exports.
• Excellent written and verbal communication skills.
• The ability to naturally generate relationships.
• Excellent working knowledge of Excel including Vlook‑Ups, Pivot Tables and MS Office.
• Data Entry and excellent attention to detail.
• Be a good team player, adaptable and versatile, with a strong work ethic.
• A flexible and positive attitude towards your work is essential.

What the company is offering?

• £24,000 - £26,000
• 37.5 hours a week (potentially reduced hours available)
• 20 days holidays 8 stat days
• Company pension
• Training provided
• Free Parking on site