Administration Apprentice (Data)

Advance Learning Partnership

Spennymoor

On-site

GBP 12,000 - 15,000

Full time

2 days ago

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Job summary

Advance Learning Partnership (ALP) is recruiting for a full-time Apprenticeship in Business Administration (Level 3) in England. The role involves general admin, data tasks and reporting using MS Excel and Power BI, supporting school reports and data requirements across the Trust.

You will work with a dedicated team, gain experience across administration, and develop data handling skills while training with Bishop Auckland College.

Qualifications

Essential GCSE English at 9-4 / A-C / Level 2.
Essential GCSE Maths at 9-4 / A-C / Level 2.

Responsibilities

Assist with general administrative tasks including filing, photocopying, scanning, and organising documents.
Use Microsoft Office to create documents and reports.
Manage systems, update records, and ensure confidentiality of information.
Handle phone calls, emails, and relay messages to appropriate individuals.
Welcome visitors to ALP in a friendly and professional manner.
Book and prepare meeting rooms with equipment and catering as needed.
Maintain school reports using MS Excel / Power BI.
Check and monitor data accuracy in school reports.
Communicate with staff across the Trust to establish data/report requirements.
Be a point of contact to support staff with data and reports.
Assist with preparation of individual student assessment reports.
Manage data systems including importing/exporting and accuracy checks.
Communicate with staff about data input requirements and system maintenance.
Research and respond to new developments to keep ALP systems effective.

Skills

Communication

IT skills

Organisation

Time management

Follow directions

Collaboration

Flexibility

Enthusiasm

Education

GCSE English (A-C)

GCSE Maths (A-C)

Tools

MS Excel

Power BI

Job description

Introduction

At ALP, your contribution will make a real difference—not only to the lives of our children but also to your own personal and professional growth.

Join us and be part of something truly special.

About the Employer

The Advance Learning Partnership (ALP) is guided by a shared set of values, embodied in the ethos:

‘Your child is our child’

Across our family of schools and staff, our unwavering aim remains constant:

‘Excellent Education through Collaboration’

Across ALP we have an unrelenting drive to achieve the highest possible standards for each one of our children. All staff share best practice, seek opportunities to learn from others and understand that their professional development is fundamental to a child’s success.

The ALP family of schools recognise each school as unique. The schools and their leaders share a Trust wide set of educational principles and then contextualise the principles into a working model to meet the needs of their children. The fundamental challenge of our school leaders is to ensure that the educational offer they provide must be of a standard that they would desire for their own child:

The Trust has established robust structures to support continuous leadership development, ensuring the highest educational standards are met. Collaborative networks across all subjects and themes are woven into our daily practice. ALP's approach is deeply rooted in evidence-based research and involves extensive collaboration with local, regional, and national educational bodies.

The Trust has a cohesive, centralised structure, consisting of a School Improvement Team, a Children’s and Civic Services Team and a School Support Team. The School Support Team enables school leaders to maintain their focus on children and education, with specialists providing the security and foundations for the educational provision, whilst the School Improvement Team support, develop, and evaluate the schools and their leaders to ensure the life chances of every child are realised. The Children's and Civic Services Team creates a flexible educational framework, tailored to each child's unique circumstances, ensuring that all pupils—regardless of their challenges—thrive, achieve and are well-prepared for life beyond school.

In the coming years the Trust seeks to serve all educational pathways with professionalism, investment and shared ethical values. This will ensure the children within our care are successful and safe regardless of the challenges they may face in education and society. We have a proven record of accomplishment in delivering academic improvement. We are enormously proud of our schools, leaders, governors, teachers and support staff who serve the children so well. It is a privilege to work alongside so many dedicated and highly skilled peers who change lives each and every day.

Kelvin Simpson
Chief Executive Officer

What You'll Do

KEY RESPONSIBILITIES

Assist with general administrative tasks including filing, photocopying, scanning, and organising documents. Support in preparation and collation of documents for meetings.
Use Microsoft Office packages to create documents and reports.
Manage systems, update records, and ensuring the accuracy and confidentiality of information.
Handle phone calls, emails, and other forms of correspondence, and relaying messages to appropriate individuals, addressing enquires or issues, and providing support as needed.
Welcome visitors to ALP in a friendly and professional manner.
Book and prepare meeting rooms according to requirements. Arrange furniture, audio-visual equipment, and any additional catering or refreshments needed for meetings or events.

DATA MANAGEMENT RESPONSIBILITIES

Assist with the maintenance and development of school reports, catering for the requirements of the individual school. Using MS Excel / Power BI.
Assist with checking and monitoring measures in order to ensure accuracy of date within school reports.
Communicate with staff across the Trust in order to establish data and reporting requirements.
Be a point of contact for colleagues in order to support staff with the use of the data and reports.
Assist with the preparation of individual student assessment reports.
Assist with the management of data systems including importing, exporting and accuracy checking, in accordance with Trust/ school deadlines.
Communicate with staff across the Trust in regard to systems including the data input requirements and maintenance of the systems.
Research and respond to new developments to ensure ALP have the most effective and efficient Trust and school systems.

The above list of duties and responsibilities are not an exhaustive definition of all tasks associated with the post.

Training Outcome

To be discussed at interview.

Skills Required