Data & Exams Admin Support Assistant Apprentice

Omega Multi Academy Trust; Burscough; On-site; GBP 12,000 - 16,000; Full time

Job summary

Alsop High School in Liverpool offers a Level 3 Business Administrator apprenticeship, focusing on school data operations, reporting, and exams. You will join a busy admin team and gain hands-on experience with MIS systems, timetables, and data quality. The program leads to a Level 3 qualification and permanent opportunities after completion.

The role provides training and real responsibilities in data handling, attendance, and assessment processes within a supportive environment.

Qualifications

• Essential GCSE Maths and English at grade C/4 or higher.

Responsibilities

• Work with the Data and MIS Manager on all aspects of student data.
• Assist uploading data on SISRA and BromCom.
• Support data collection for assessment entries and targets.
• Help with student reporting and progress monitoring sheets.
• Ensure compliance with Data Protection Act and exam entries.
• Assist with periodic data cleansing and retrieval of prior data.

Skills

IT skills

Attention to detail

Organisation skills

Administrative skills

Analytical skills

Ability to interpret data

Data accuracy

Understanding of GDPR

Experience in data analysis

Education

GCSE Maths & English (A-C) or equivalent

Job description

Introduction

Alsop High School are looking for a career driven and organised candidate to join their busy team. This is a great opportunity to gain valuable experience and obtaining a level 3 qualification in School business Administration. The purpose of the role is to support the school systems and processes for exams and data.

About the Employer

Since our founding in 1919 and named after James W. Alsop, we have a rich history and a commitment to nurturing the potential of each student that walks through our doors and we area cornerstone of education in Liverpool. We embrace our responsibility to provide a first-class education to a diverse and vibrant community.

What You'll Do

Duties and Responsibilities:

• To work with the Data and MIS Manager on all aspects of student data
• To assist with the uploading of data on Academy achievement reporting system SISRA
• To assist with collecting data for the school's assessment entry system on BromCom
• To support on all aspects of student reporting e.g. progress monitoring sheets after each AP point
• To ensure that the school complies with the regulations of the Data Protection Act
• To support the school exam entry systems
• To assist with periodic cleansing of data on SISRA
• To assist with retrieving prior data on students using keys to success website
• To assist with keeping course manager up to date throughout the year

Examinations:

• Support with whole school internal and external exams
• Support with the examination processes as detailed below
• Dissemination of results to staff, students and parents
• Reading in result files
• Organisation of seating plans

Assessment, Reporting and Recording:

• To assist with the distribution of student attainment data: report grades, examination results, gender information, student groups for use in target setting, prior attainment information, Ofsted analysis, etc.
• To assist in producing and importing student targets for KS3 and KS4 in line with the academy target setting procedure

Student Data:

• To input data for new intake and any new starters
• To update any in year student information changes
• Produce Data collection sheets prior to Parents Evening for each year group
• To assist with the administration of year 9 guided choices process

Timetable:

• Update and apply periodic and casual changes to timetables, courses, teachers, and rooms
• Ensure accuracy of pupil data form groups / class groups and year groups
• To understand and set up banding changes and procedures
• Maintain and check course information sheets alongside course manager information
• Print timetables prior to new academic year and when / if there are changes

Training Outcome

Permanent role considered on completion of the apprenticeship.

Level 4 School Business Professional apprenticeship available.

Skills Required

• IT skills
• Attention to detail
• Organisation skills
• Administrative skills
• Analytical skills
• Ability to interpret data
• Data Accuracy
• Understanding of GDPR
• Experience in data analysis

Qualifications

• Essential - GCSE - Maths and English - A-C (4-9) or equivalent

Course Information

Course: Business administrator (level 3)

Level: 3

Route: Business and administration

Apprenticeship Level: Advanced

Working Arrangements

Working Week: Monday - Friday - Term time plus 15 additional days to support the KS4 and KS5 results.37 hours per week total.Daily hours to be confirmed.

Expected Duration: 1 Year 6 Months

Training Provider: LET ME PLAY LIMITED