Admin Support Officer

Pertemps; Hemel Hempstead; On-site; GBP 21,000 - 25,000; Full time

Job summary

Pertemps in Hemel Hempstead is seeking an Admin Support Officer to join the Young Futures Pathway Panel support team. The role focuses on accurate minute taking, preparing agendas, and coordinating with partner agencies to ensure timely actions.

You will maintain records in line with GDPR and handle confidential information, manage invoices, and support panel meetings from venue arrangements to documentation distribution.

Qualifications

• Strong administrative and organisational skills.
• Experience taking minutes and preparing documents.

Responsibilities

• Take accurate minutes during panel meetings and record decisions and actions.
• Prepare and distribute agendas and supporting documents.
• Liaise with partner agencies to obtain updates and ensure timely actions.

Skills

Administrative skills

Minute taking

Stakeholder liaison

Communication

Job description

Immediate Start | Hours: 08:45–17:15

We are currently recruiting for an Admin Support Officer to join a team supporting the Young Futures Pathway Panel. This is an excellent opportunity for an organised and detail-oriented individual with strong administrative skills who is looking to make a positive contribution to a programme supporting vulnerable children and young people.

The programme brings together multiple partner agencies to help identify young people who may be at risk of crime, exploitation, violence or other adverse outcomes, ensuring they receive appropriate support and interventions.

Key Responsibilities:

• Taking accurate minutes during panel meetings, recording discussions, decisions and actions.
• Preparing and distributing meeting agendas, minutes and supporting documentation.
• Liaising with partner agencies to obtain updates and ensure actions are completed within agreed timescales.
• Reviewing referrals to ensure all necessary information, risk assessments and consent documentation are in place.
• Maintaining accurate records of referrals, decisions, actions and outcomes.Collating management information, performance data and reports.
• Processing invoices and claims accurately and efficiently.
• Coordinating panel meetings, including arranging venues and confirming attendance.
• Managing correspondence and responding to enquiries from partners and stakeholders.
• Ensuring all records and information are handled in line with GDPR, confidentiality requirements and information-sharing agreements.

The Ideal Candidate:

• Has strong administrative and organisational skills.
• Is confident communicating with a range of internal and external stakeholders.
• Has excellent attention to detail and can maintain accurate records.
• Is comfortable handling confidential and sensitive information professionally.
• Can manage competing priorities and meet deadlines.
• Has good written communication skills and experience preparing documents and taking minutes.

If you are organised, reliable and looking for an administrative role where your work can make a meaningful difference, we would be keen to hear from you.