Admin Person

SSP Group plc; City of Edinburgh; On-site; GBP 15,000 - 21,000; Part time

Benefits offered by this job

Discounted meals on shifts

Employee discounts

Friends and family discount app

Award-winning training and development

Health & wellbeing support

Job summary

SSP Group plc at Edinburgh Airport is seeking an Operations Admin Support to join our team on a part-time basis, 15 hours per week across Monday, Wednesday and Friday. The role covers inductions, HR system upkeep, and admin duties in a busy airport environment.

Responsibilities include right-to-work checks, issuing IDs and badges, filing, notices and communications, and coordinating with management on system updates and confidentiality requirements.

Qualifications

• Experience in admin support in busy environments.
• Ability to handle confidential information with discretion.
• Good organisational and communication skills.

Responsibilities

• Hold inductions for new colleagues and set up on systems including Kronos.
• Complete mandatory training and maintain training/files.
• Source and check right-to-work documentation for staff.
• Order IDs, badges and uniforms; manage stationery stock.
• Communicate notices, newsletters and relevant information to colleagues.
• Support HR with Success Factors issues and system trackers.
• Input data and maintain filing systems; manage post.

Skills

Induction training

HR systems

Kronos

Right to work

Record keeping

Tools

Kronos

SharePoint

Job description

About the Role

OPERATIONS ADMIN SUPPORT - Edinburgh Airport

Pay Rate: £12.85 per hour - Shift Pattern: Part-time (15 hours per week worked over 3 days Monday, Wednesday and Friday)

AS OPERATIONS ADMIN SUPPORT YOU'LL:

• Holding Inductions for new colleagues (including HOT training)and ensuring new starters are set up on all systems (including Kronos)
• Completing all mandatory safe and legal training and refresher training, maintaining training files and HR Tracker
• Sourcing and checking right to work documentation for new and existing colleagues.
• Ordering colleague(s) ID's, badges and uniform
• Managing the stationery stock
• Ensuring colleagues are alerted to and have copies of relevant Sharepoint and Marketing News
• Supporting General Manager with any Success Factors related issues.
• Ensuring the effective communication of all relevant information to colleagues through the management of notice boards, newsletters and local communication
• Inputting and maintaining systems and/or trackers as outlined by the Store Manager
• Completing safe checks with members of the management team
• Collection and banking of charity monitoring
• Drafting correspondence with confidentiality
• Ensuring accurate notes are taking during meetings (e.g. employee relations meetings)
• Ensuring the maintenance of manual and electronic filing systems
• Managing post (internal and external)
• Airport ID Lead - Collating all information needed to obtain an airside airport pass. This includes obtaining & uploading references, completed training, right to work documents etc.

WHY JOIN SSP AS A OPERATIONS ADMIN SUPPORT?

At SSP, we don't just offer jobs; we provide dynamic career opportunities with a host of benefits:

• Discounted Meal while on shifts.
• Employee Discounts.Friends and Family Discount App.Award-winning training, apprenticeships and development programs.
• Health & Wellbeing Support

At SSP, we value diversity and are committed to building a team that reflects a variety of skills, talents, and backgrounds.