Admin Coordinator | Near Ashford | £27k

Office Angels; Ashford; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

22 days annual leave + Bank holidays

free parking

annual Salary reviews

Medicash after 1 year

Job summary

Office Angels in Kent is seeking an Admin Coordinator to join a small, close-knit team and support site operations between Ashford and Hythe. The role is office-based with own transport essential, and the salary is £27,046 per year.

You will schedule subcontractors and employees, manage workloads, handle invoicing, ordering plant and paperwork, and maintain training records. The team values accuracy, reliability, and a proactive approach to solving site challenges.

Qualifications

• Previous Office Administration experience.
• Experience working within a Construction, Engineering, Manufacturing company.
• An excellent telephone manner.
• The ability to contribute effectively to an enthusiastic team.
• Great attention to detail.
• Flexibility and the ability to work both autonomously and as part of a team.

Responsibilities

• Scheduling and engaging both subcontractors and employed teams.
• Assigning workloads and jobs to appropriate teams.
• Invoicing labour and closing down jobs, checking all relevant paperwork has been filled appropriately.
• Ordering & off hiring plant, and authorising payment of the invoices.
• Setting the following week, phoning customers, sending job sheets etc.
• Organising training.
• Maintaining the training matrix and insurance database.
• Archiving and electronic filing.
• Problem solving - liaising with other departments to resolve site issues.
• Raising paperwork for collections, additional materials etc.

Skills

Office Administration

Construction/Manufacturing

Telephone manner

Team player

Attention to detail

Autonomy

Job description

We're excited to be recruiting exclusively, for this brand new position as an Admin Coordinator for a reputable manufacturing company based in between Ashford and Hythe.

As an Admin Coordinator, you'll be working as part of a friendly team of 4, who provide a proactive response to the varying and often demanding needs of their Customers.

Please find all the details below:

Job Title: Admin Coordinator

Location: Near Ashford, Kent. This position is office based and your own transport is essential due to the location of the business.

Salary: £27,046 (£13.87 per hour)

Hours: Monday-Friday, 8:30am-5pm or 9am-5:30pm

Benefits

• 22 days annual leave + Bank holidays
• free parking
• annual Salary reviews
• Medicash after 1 year

As an Admin Coordinator your key duties would be:

• Scheduling and engaging both subcontractors and employed teams.
• Assigning workloads and jobs to appropriate teams
• Invoicing labour and closing down jobs, checking all relevant paperwork has been filled appropriately.
• Ordering & off hiring plant, and authorising payment of the invoices
• Setting the following week, i.e. phoning customers, sending job sheets etc
• Organising training
• Maintaining the training matrix and insurance database
• Archiving and electronic filing
• Problem solving - liaising with other departments to resolve site issues.
• Raising paperwork for collections, additional materials etc.

You'll be the perfect match for this position if you have:

• Previous Office Administration experience
• Experience working within a Construction, Engineering, Manufacturing company
• An excellent telephone manner
• The ability to contribute effectively to an enthusiastic team
• Great attention to detail
• Flexibility and the ability to work both autonomously and as part of a team

Equal Opportunities and Inclusion

We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels UK is an Equal Opportunities Employer.