Admin Assistant with IT

TieTalent; London; On-site; GBP 26,000; Part time

Job summary

A leading legal firm in London seeks an Administrative Assistant to enhance their office operations. This role offers an opportunity to develop both administrative and IT skills in a supportive environment, while ensuring the smooth running of various office functions amidst flexible working conditions.

Benefits

20 days holiday plus bank holidays

Five days paid sick leave in the first year

Flexible lunchtime

Qualifications

• Proactive and skilled in administration and IT support.
• Entry-level position requiring good communication and time management.
• Experience in administrative roles preferred.

Responsibilities

• Provide general administration and banking support.
• Assist with IT issues and support clients as needed.
• Cover reception and switchboard duties.

Skills

IT skills/ability

Good administrative skills

Oral and written communication skills

Good telephone manner

Time management

Organisational skills

Numerical skills

Tools

Adobe Acrobat

Microsoft Office

Job description

About Us

Join Wilson Solicitors LLP, one of the UK's leading solicitors firms specializing in civil liberties. We are dedicated to upholding justice and protecting fundamental rights. We are looking for a proactive and skilled Administrative Assistant with IT support capabilities to join our dynamic team.

About

Job Description

About Us

Join Wilson Solicitors LLP, one of the UK's leading solicitors firms specializing in civil liberties. We are dedicated to upholding justice and protecting fundamental rights. We are looking for a proactive and skilled Administrative Assistant with IT support capabilities to join our dynamic team.

The Role

This is an excellent opportunity for someone looking to develop their administrative and IT skills within a supportive legal environment. You will be integral to the smooth running of our office, providing essential support across various functions.

Conditions And Benefits

This is 35 hour per week post. The contract is a one year fixed term contract with the possibility to become permanent. The role is office based in Tottenham N17 on site (home working is not available). The hours are 8am to 4pm, plus a one hour lunch break. Lunchtime is flexible, but cover is needed specifically for the period 12:45 to 14.15 each day. Holidays are 20 days plus bank holidays per year, with increase after one year. There are five days paid sick leave in the first year, increasing after 1 year. Salary £25,207 pa.

Key Responsibilities

• General Administration & Banking:
• Assisting with the opening of post and electronic distribution
• Assisting with outgoing post including franking
• Attending the bank to deposit cash
• Scanning documents
• Uploading documents to document portals
• Photocopying
• Supporting event management
• Data collection and annual reporting
• Providing switchboard and reception cover
• Paper file storage
• Assisting generally
• Bookkeeping Support:
• Assisting with the organisation of the purchase ledger folders
• Answering queries from suppliers regarding payment dates or unpaid invoices
• IT Support:
• Assisting the firm’s IT Manager in dealing with IT issues
• Covering the IT Manager when they are on leave or lunch
• Being a point of contact for resolving issues requiring support from third party companies or services
• Assisting clients with IT issues, such as downloading or sending files to the fee earner
• CRM database administration and basic support
• Microsoft Office support: be able to provide assistance to staff in respect to Outlook, Excel, Teams, and to set up IT requirements for virtual meetings
• Adobe Acrobat assistance: being able to provide assistance to staff having issues with Adobe
• Website updating and social media tasks
• Work at our Central London site or in staff homes is occasionally required
  

Skills Required

• IT skills/ability
• Good administrative, oral and written communication skills
• Good telephone manner
• Time management and organisational skills; ability to manage self with limited supervision and to deadlines
• Numerical skills compatible with the role
  
  

Nice-to-have skills

• Adobe Acrobat
• London, England
  
  

Work experience

• Administrative
• Systems Administrator
  
  

Languages

• English

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Technology, Information and Internet

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