Executive Assistant Office Manager

JR United Kingdom; Crawley; On-site; GBP 25,000 - 40,000; Full time

Job summary

A dynamic early-stage financial services provider seeks an Executive Assistant/Office Manager in Crawley. The successful candidate will play a crucial role in ensuring organizational efficiency, supporting high-level management activities, and overseeing office operations, all within a startup environment with significant resources.

Qualifications

• Strong organizational and planning skills required.
• High attention to detail and problem-solving abilities necessary.
• Excellent communication and professional telephone manner needed.

Responsibilities

• Coordinate office administration and procedures for efficiency.
• Manage office organization and oversee project management.
• Handle recruitment, onboarding, and training for new employees.

Skills

Organizational skills

Communication skills

Interpersonal skills

Problem-solving

Tools

Property Management System (Qube)

Job description

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Executive Assistant Office Manager, Crawley, West Sussex

Client: Fintellect Recruitment

Location: Crawley, West Sussex, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Views: 3

Posted: 04.06.2025

Expiry Date: 19.07.2025

Job Description:

Our Client

Our client is a very early stage financial services provider operating in the personal finance and business banking space. They aim to launch their business focusing on credit cards, then expand into personal and business current accounts, and eventually apply for a banking license.

They have substantial funding, making this opportunity particularly exciting, with more resources than many well-known fintechs at the same stage.

The role of the Executive Assistant / Office Manager

The Office Manager/Executive Assistant will coordinate office administration and procedures, ensuring organizational efficiency, effectiveness, and safety. They will provide high-level administrative support to the Managing Director and occasionally to the future Board of Directors.

• Manage office organization, daily reception operations, liaise with IT support, oversee project management, ensure deadlines are met, and handle company documents securely and confidentially.
• Coordinate calendars, schedule meetings, handle correspondence, and manage HR matters, acting as a liaison between management and staff.
• Perform all duties professionally, adhering to policies and guidelines.

Duties & Responsibilities

The main responsibilities include, but are not limited to, the following. This outline is subject to review and modification based on business needs, with training provided as appropriate.

Main Duties

• Organize office operations ensuring compliance with Health and Safety and GDPR regulations.
• Maintain effective electronic and physical filing systems, develop data management procedures, and oversee data protection and record retention.
• Collaborate with IT support for office efficiency, hardware/software procurement, and project updates.
• Manage company website and PR, ensuring content is current.
• Update social media accounts regularly with company activities.
• Understand and utilize the Property Management System (Qube) for internal reporting and data analysis.
• Manage office supplies, liaising with suppliers for timely replenishment.
• Handle recruitment, onboarding, training, and employee record maintenance, including employee handbook updates for compliance.

Administrative Duties

• Schedule appointments and meetings, resolving diary conflicts.
• Attend meetings, take minutes, and circulate them.

Skills Required

• Strong organizational and planning skills.
• Excellent communication and interpersonal skills.
• Professional telephone manner.
• High attention to detail and problem-solving abilities.