Admin Assistant (Transport and Sales)

TradeChoice Carpet & Flooring; Glasgow; Sur place; GBP 21 000 - 27 000; Plein temps

Résumé du poste

TradeChoice Carpet & Flooring in Glasgow seeks a Transport & Operations Administrator to support the busy branch. You will help ensure smooth day-to-day transport, administration, and customer service operations.

Working with the Branch Manager, Internal Sales, and Drivers, you will improve efficiency so teammates can focus on customer service and growth. You will coordinate routing, handle paperwork, and support sales during peaks.

Qualifications

• Experience in transport administration, logistics, or a similar operational role would be advantageous.
• Excellent administrative and IT skills.
• Experience with Salesforce or similar CRM systems is desirable.

Responsabilités

• Manage transport administration and vehicle compliance, including PMI bookings.
• Complete driver hours paperwork and maintain transport records.
• Plan and coordinate daily vehicle routing and related paperwork.
• Handle transport-related administration and paperwork.
• Process customer returns, liaising with Redditch branch to minimise stock holding.
• Book stock into the system accurately.
• Unpick and unpack customer orders as required.
• Complete end-of-day driver paperwork and report vehicle defects.
• Produce end-of-day invoicing and clear outstanding invoices next morning.
• Support Internal Sales during busy periods by handling calls and processing orders.
• Input customer quotations into Salesforce.
• Contribute to branch efficiency by owning admin and transport processes.

Connaissances

Organised

Attention to detail

Multi-tasking

Customer-focused communication

Independent worker

Outils

Salesforce

Description du poste

We are looking for a highly organised and proactive Transport & Operations Administrator to support our busy branch. This is a varied role that plays a vital part in ensuring the smooth day-to-day running of our transport, administration, and customer service functions.

Working closely with the Branch Manager, Internal Sales team, and Drivers, you will help improve operational efficiency, allowing key team members to focus on delivering excellent customer service and business growth.

Key Responsibilities

• Manage transport administration, ensuring all vehicle compliance is maintained, including booking and monitoring PMIs.
• Complete driver hours legislation paperwork and maintain accurate transport records.
• Plan and coordinate daily vehicle routing.
• Handle all transport-related administration and paperwork.
• Process customer returns, including faulty goods and returned IBOs, liaising with the Redditch branch to ensure correct procedures are followed and unnecessary stock holding is minimised.
• Book stock into the system accurately.
• Unpick and unpack customer orders where required.
• Complete end-of-day driver paperwork and report vehicle defects.
• Produce end-of-day invoicing and ensure any outstanding invoices are completed the following morning.
• Support the Internal Sales team during busy periods by taking customer calls, processing orders via telephone and email, and assisting with new account openings.
• Input customer quotations into Salesforce.
• Contribute to improving branch efficiency by taking ownership of key administrative and transport processes, enabling Branch Managers to spend more time supporting customers and developing business opportunities.

About You

• Be highly organised with excellent attention to detail.
• Be confident managing multiple priorities in a fast-paced environment.
• Have strong administrative and IT skills.
• Be an effective communicator with a customer-focused approach.
• Be able to work independently while collaborating with colleagues across the business.
• Experience in transport administration, logistics, or a similar operational role would be advantageous.

If you are looking for a varied role where you can make a real impact on the efficiency and success of the branch, we'd love to hear from you