Admin Assistant (Maternity Cover) – Millway House Nursing Home

Securitas UK; Andover; On-site; GBP 18,000 - 24,000; Full time

Job summary

Securitas UK is seeking an Administrative Assistant for Millway House Nursing Home. You will be the first point of contact, handling visitors, calls, and emails, while supporting the Home Manager with daily admin tasks to keep operations smooth and residents supported.

The role involves recruitment administration, staff records, rota/holiday management, records filing, and coordinating events and surveys, with a strong emphasis on confidentiality and professional service.

Qualifications

• Proven experience in administrative/office support roles.
• Excellent communication and interpersonal skills.
• Strong organisational skills with ability to manage multiple tasks.

Responsibilities

• Greet visitors and answer calls/emails, providing a warm, professional welcome.
• Support the Home Manager with a wide range of admin duties.
• Handle recruitment administration and maintain staff records.

Skills

Communication skills

Organisational skills

Microsoft Office

Confidentiality

Team player

HR administration

Recruitment administration

Right to work in UK

Tools

Microsoft Office Suite

CoolCare

rota management systems

Job description

Job Description

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Administrative Assistant – Millway House Nursing Home

We are seeking a friendly, organised, and proactive Administrative Assistant to join our welcoming care home team at Millway House. This is a rewarding opportunity to play a key role in supporting our residents, families, and staff while ensuring the smooth day-to-day running of the home.

As the first point of contact, you will provide a warm and professional welcome to visitors, manage telephone and email enquiries, and support the Home Manager with a wide range of administrative duties. Your responsibilities will include recruitment administration, maintaining staff records, rota and holiday management, filing, resident and relative communications, and helping to coordinate events and surveys. You will also ensure confidentiality is maintained at all times and contribute to creating a positive, well-organised environment for everyone.

If you are an experienced administrator with excellent communication skills, strong attention to detail, and a compassionate, can-do attitude, we would love to hear from you.

• Previous experience in an administrative or office support role (experience in care or healthcare is desirable but not essential).
• Excellent communication and interpersonal skills, with a warm and professional manner.
• Strong organisational skills with the ability to manage multiple tasks and prioritise effectively.
• Confident using Microsoft Office (Word, Excel, Outlook) and able to learn new systems quickly.
• Completing audits and ensuring they are kept up to date.
• Taking minutes at meetings.
• High level of accuracy and attention to detail, particularly when maintaining records and documentation.
• Ability to handle confidential information with discretion and professionalism.
• Friendly, approachable, and committed to providing excellent customer service to residents, families, visitors, and colleagues.
• Able to work independently as well as collaboratively as part of a team.
• A positive, flexible, and proactive attitude with a willingness to support the wider team.
• Understanding of, or willingness to learn, relevant care home administration systems (e.g. CoolCare and rota management systems).
• Experience supporting recruitment and HR administration.
• Right to work in the UK (we are not offering sponsorship opportunities).

Are you organised, compassionate, and passionate about making a difference? Join our friendly care home team at Millway House as an Administrative Assistant, where you'll play a vital role in keeping our home running smoothly. From supporting residents, families, and staff to managing records and day-to-day administration, you'll be at the heart of delivering exceptional care. If you're a proactive team player with excellent communication skills and a keen eye for detail, we'd love to hear from you. Start early November.