Admin Assistant (Level 2)

Sefton Council; Nottingham; On-site; GBP 24,000 - 30,000; Full time

Job summary

Lydiate Primary School in Sefton is recruiting an Administration Assistant to join the school office and support the School Business Manager. The role offers 35 hours per week, Monday to Friday, during term time with a brand-new building and modern facilities.

You will handle attendance, communications, and pupil records with confidentiality and professionalism. Experience in a busy office is essential, with data management, safeguarding practices and strong teamwork.

Qualifications

• Experience as an administrator or secretary in a busy office with data management and confidentiality.
• Strong teamwork and collaboration skills to liaise with staff and the school community.
• Excellent planning and organisation to multi-task accurately.

Responsibilities

• Complete attendance/first day routines and liaise with Sefton School Attendance.
• Handle school communications via telephone, email and in person, manage a busy inbox.
• Greet visitors, sign in, manage the diary and uphold safeguarding procedures.
• Prepare reports and documentation, liaise with kitchen for lunch info.
• Prepare correspondence to parents; manage orders and pupil records in SIMS.
• Use Parent Pay and school app for family communications; support trips and events.

Skills

Data management

Confidentiality

Teamwork

Planning & organisation

Tools

SIMS database

Parent Pay

Job description

• Location: Lydiate Primary School
• Contract: Permanent
• Working Pattern: Full Time/Term Time
• Hours: 35 hours per week. Monday to Friday, 8.30am - 4.00pm.
• Closing Date: 05/11/2026 at 10:00
• Reference: LYP/24/295848

An exciting opportunity has arisen to join our ambitious and forward-thinking school. The Governors are seeking to appoint an administration assistant to work in the school office and to support the School Business Manager. It is an exciting time at Lydiate Primary as we are moving into a brand-new building next year, with state of the art, modern facilities. In fulfilling your duties, you will embody the values, vision and ethos of the school and act at all times with confidentiality, discretion and professionalism.

The role will provide you with a great deal of variety and interest. Your responsibilities would include but not be limited to:

• Completion of attendance/first day response routines including liaising with Sefton School Attendance.
• Supporting school communication, dealing with enquiries via telephone and email as well as face to face. Including management of a busy email inbox.
• Greeting and signing in visitors to the school, managing the school diary, whilst ensuring safeguarding procedures are followed at all times.
• Supporting the printing, organisation and sending of reports and documentation.
• Liaising with the kitchen to ensure that all necessary lunch information is communicated.
• Liaising with relevant staff to prepare correspondence to parents.
• Responsibility for all whole-school orders, including stationery, books, fruit and milk.
• Updating pupil records on the SIMS database
• Using Parent Pay and our whole school communication app for families.
• Supporting the smooth running of the school trips (for example, coach booking, catering arrangements, collecting and tracking costs, etc.)
• Supporting the organisation of Friends of Lydiate School events.
• Other administration tasks as directed by the School Business Manager and Headteacher.

The requirements

Your experience as an administrator or secretary in a busy office will include working with a data management or information system and managing sensitive information with discretion and confidentiality. Your excellent teamwork and collaboration skills will allow you to build strong, positive relationships with all staff and the community of Lydiate Primary School. Strong planning and organisation skills will make you effective at multi-tasking while maintaining a focus on detail and accuracy.

The details:

This is a full time role, 35 hours per week, to be worked Monday to Friday, 8.30am - 4.00pm

Due to the nature of the work, this post is exempt from the Rehabilitation of Offenders Act 1974. We are committed to the safeguarding and promoting the welfare of pupils and young people. All applicants will be subject to social media checks and successful applicants to a fully-enhanced DBS.