Admin Assistant - John Shelton Primary School

Coventry City Council; Coventry; On-site; GBP 18,000 - 23,000; Full time

Job summary

John Shelton Primary in Coventry is seeking an Administrative Assistant to join the office team. You will provide a professional front-of-house service, handle enquiries, and support pupils, staff, parents, and external agencies with efficiency and care.

The role requires excellent administrative and organisational skills, strong communication, and experience with school management systems and Microsoft Office.

Qualifications

• Excellent administrative and organisational skills.
• Strong communication and interpersonal abilities.
• Proficient in the use of school management systems and Microsoft Office.
• Experience in a similar administrative role, preferably within an educational setting.

Responsibilities

• Deal with front-of-house enquiries and provide professional reception service.
• Collate and record pupil information on SchoolComms and maintain dietary/ FSM data.
• Maintain accurate pupil records on BROMCOM and manage data relevance.
• Assist with nursery, reception and whole-school admissions processes.
• Support the Business Manager with financial processes and payments.

Job description

John Shelton Primary is a vibrant one-form entry primary school located in Holbrooks. We are looking for an Admin Assistant to join our office team.

As a one-form entry primary school with an experienced School Business Manager, John Shelton Primary offers a supportive and collaborative environment where you can thrive. This is an excellent opportunity to make a meaningful impact in a school dedicated to the success and well-being of its pupils.

If you are passionate about making a difference in the lives of young people and are eager to contribute to our thriving school community, we encourage you to apply for this rewarding role.

What is the job role?

We are seeking an exceptional Administrative Assistant to join our team at John Shelton Primary. In this pivotal role, you will be responsible for providing a professional front-of-house service, handling enquiries, and assisting pupils, staff, parents, and external agencies with efficiency and care.

Key Responsibilities:

• Deal with internal and external telephone calls, filtering and taking messages as required
• Collate and record pupil information on SchoolComms, including dietary requirements, free school meals, and dinner money payments
• Maintain accurate pupil records on BROMCOM, ensuring data is relevant and up-to-date
• Assist with the admissions process for Nursery, Reception, and whole-school admissions, liaising with relevant staff
• Support the Business Manager with financial processes, including order input and payment procedures
• Ensure financial audit requirements are followed throughout the payment process

Qualifications and Experience:

• Excellent administrative and organisational skills
• Strong communication and interpersonal abilities
• Proficient in the use of school management systems and Microsoft Office
• Experience in a similar administrative role, preferably within an educational setting

Desirable Qualities:

• Proactive and problem‑solving mindset
• Ability to work collaboratively as part of a team
• Commitment to providing exceptional customer service
• Understanding of the importance of data protection and confidentiality

Who are we looking for?

Closing date: Friday 10th April 2026

Interview date: Monday 20th April 2026

Our workforce data shows that men and people from minority ethnic backgrounds are under‑represented, we encourage applicants from these backgrounds to apply. This does not prevent individuals with or without other protected characteristics as set out within the Equality Act 2010 from applying for this post.

Our school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undertake an enhanced criminal record check via the DBS, all relevant safeguarding and pre‑employment clearances, and the receipt of two satisfactory references.

Following recommendations from Keeping Children Safe in Education (KCSIE) for an additional pre‑employment check with effect 1 Sept 22, please note, an online search may form part of this recruitment process.

Coventry City Council

Attached documents

Job Description and Person Specification