Administrative Assistant

Charter Primary School; Chippenham; On-site; GBP 14,000 - 17,000; Part time

Benefits offered by this job

Term-time working

Training on MIS and systems

Friendly team

Job summary

The Athelstan Trust is recruiting a School Administrative Assistant to join our busy school admin and finance team. The role covers 16 hours per week, split between the front office and SEN admin support to the SENCO.

The post is fixed-term until 31 August 2027, during term time plus TD days, with hours 8.30am–3.30pm twice weekly and 8.30am–11.30am one day weekly for SEN duties. We value a self-motivated, well-organised team player who can communicate effectively with pupils, parents and

Qualifications

• Excellent communication skills and ability to relate to a wide range of stakeholders including pupils, parents and staff.
• Very good organisational abilities with attention to detail.
• Confidence with word processing, email and IT systems; training provided on school MIS.

Responsibilities

• Answer enquiries at reception and on the telephone.
• Carry out general clerical and administrative duties and maintain records (manual and computerised).
• Provide SEN admin support to the SENCO as part of the 3 hours weekly allocation.

Skills

Communication skills

Organised

IT skills

Word processing

Tools

MS Office

School MIS

Job description

The Athelstan Trust is a successful and growing Multi-Academy Trust consisting of six secondary schools and four primary schools in Wiltshire, Gloucestershire, and South Gloucestershire. We currently employ over 880 people and educate 6,100 pupils and plan to expand further over the coming years.

We wish to recruit a School Administrative Assistant to join our small and very busy school admin and finance team. The role of the admin team is to support the school leadership team, teachers and support staff in their aim to deliver the best for all our pupils and to contribute to the smooth running and operation of the school. We are seeking a flexible team-player, who will contribute to both the admin team and the whole school team, which is friendly and supportive.

The post is for 16 hours per week; 13 hours will based in the school front office with a further 3 hours working to provide SEN admin support to our SENCO. The work is varied and interesting and will include dealing with all enquiries at reception and on the telephone, as well as a range of general clerical and administrative duties including maintenance of manual and computerised records/management systems, and the undertaking of specific and varied duties that support the day-to-day operations of the school. The successful candidate will have excellent communication skills and the ability to relate to a wide range of stakeholders including pupils, parents, professional contacts and other visitors.

This is a great opportunity for a self-motivated and self-sufficient person who is very well organised and with a can-do attitude. The role will best suit someone with good communication skills, able to prioritise their work and working with attention to detail. Confidence in word processing, email and other IT skills is essential. Previous school administration experience would be ideal, but is not essential. Full training will be provided on our school management information systems and other school specific systems.

The post is a fixed-term contract until 31st August 2027 for 16 hours per week, term time only plus TD days (39 working weeks per year) to start as soon as possible. Hours of work will be 8.30am to 3.30pm two days per week, with a half hour break each day, and 8.30am to 11.30 one day per week to provide SEN admin support. Working days can be agreed upon appointment. There may be a possibility for hours to increase per week depending upon the needs of the school.

The successful candidate will fit the criteria on the person specification, be a team player who can build supportive relationships with colleagues, pupils and parents and will contribute fully to the life of the school.

If you choose to join the Charter team, we can offer:

• A commitment to developing the talents and skills of all our staff
• A caring, enthusiastic and friendly team of staff
• Supportive parents, colleagues, leaders, local governors and Trust leaders
• The opportunity to work collaboratively within The Athelstan Trust
• A positive ethos underpinned by shared values
• A modern setting with spacious indoor and outdoor areas
• Nationally negotiated cost of living pay
• Employee assistance programme
• Automatic enrolment to the teacher or local government pension schemes
• Cycle to Work scheme

The Athelstan Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. The successful candidate will be required to undertake an Enhanced Disclosure and Barring Service (DBS) check along with standard pre-employment safeguarding checks. As the role includes working with children, it is exempt from the Rehabilitation of Offenders Act 1974. Applicants must, therefore, disclose all spent and unspent convictions. References will be sought for shortlisted candidates before interview. Please also be aware that you will be subject to an online check and that you may be questioned about the findings of such a check at your interview.