Admin Assistant

Confidential; Warwick; On-site; GBP 24,000 - 30,000; Part time

Benefits offered by this job

25 days per year

Permanent, office-based role

Job summary

Confidential is seeking a proactive Admin Assistant to support day-to-day administration within a busy office in Warwickshire. The role involves handling enquiries, assisting with events, training courses, and coordinating volunteers and partner organisations to deliver community-driven environmental projects.

You will manage communications, records, and resources, with strong IT skills and a willingness to drive and attend local activities.

Qualifications

• Strong administrative, organisational and time-management skills with attention to detail.
• Experience in a busy office environment.
• Excellent written and verbal communication; professional manner.
• Good IT skills; confident with digital platforms and administrative systems.
• Proactive, flexible, collaborative; able to work independently.
• Interest in environmental conservation or biodiversity preferred; DBS required.

Responsibilities

• Respond to telephone and email enquiries; provide excellent customer service.
• Support online shop orders, stock checks, deliveries and records.
• Maintain records and update digital information systems.
• Prepare resources and support awareness campaigns.
• Assist with training, school visits, events and outreach.
• Coordinate volunteers and partner organisations; help manage projects.
• Attend meetings, prepare minutes, and support communications forums.
• Manage applications, certificates, newsletters and programme records.

Skills

Administrative skills

Organisation

Time management

Communication

IT skills

Driving licence

Independent working

DBS certificate

Tools

MS Office

Email systems

Digital platforms

Job description

Admin Assistant

Location: Warwickshire (Must be able to drive)

Hours: 30 hours per week across four or five days, or full-time (37.5 hours per week)

Company Overview

This organisation works within the environmental and conservation sector, supporting initiatives that promote biodiversity, protect wildlife and raise awareness of environmental issues through education and community engagement.

About the Role

Are you an organised, proactive administrator with excellent communication skills and a passion for making a difference? This varied role offers the opportunity to support a purpose-driven organisation through day-to-day administration, educational activities, communications and community outreach. You will work with members, volunteers and partner organisations, helping deliver projects that support environmental awareness and conservation.

Duties & Responsibilities

• Respond to telephone and email enquiries, manage correspondence and provide excellent customer service.


• Support online shop orders, stock checks, deliveries, record keeping and general office operations.


• Respond to reports relating to environmental issues and invasive species, maintaining accurate records and updating digital information systems.


• Prepare resources, contribute to online content and support awareness campaigns.


• Assist with training courses, school visits, events and community outreach activities.


• Support volunteers, build relationships with partner organisations and help coordinate community projects.


• Attend meetings, prepare minutes and support communications and online discussion forums.


• Manage applications, certificates, newsletters and programme records, ensuring deadlines are met.

Education & Skills Required

• Strong administrative, organisational and time-management skills, with excellent attention to detail.


• Previous experience in a busy office environment.


• Excellent written and verbal communication skills and a professional, approachable manner.


• Good IT skills and confidence using digital platforms and administrative systems.


• A proactive, flexible and collaborative approach, with the ability to work independently.


• An interest in environmental conservation, biodiversity or wildlife protection would be beneficial.


• Willingness to assist with practical duties.


• A satisfactory Disclosure and Barring Service (DBS) certificate will be required.

Additional Information

• 30 hours per week across four or five days, or full-time hours of 37.5 hours per week, Monday to Friday, 8:30 am 4:30 pm.


• Permanent, fully office-based role.


• Applicants must be able to drive.


• 25 days per year, including three days allocated to the Christmas office closure.


• £24,000 per annum for the part-time position (30 hours per week), rising to £30,000 per annum for the full-time position (37.5 hours per week).