Admin Assistant

Plus Ltd; Oxford; On-site; GBP 23,000 - 32,000; Full time

Job summary

Plus Ltd in Oxford is seeking an organised Administrative Assistant to join a busy materials testing laboratory. You will support daily office operations, handle purchasing admin, invoices, and communications with customers and suppliers, and provide reception cover.

This full-time role requires prior office experience and the ability to manage multiple tasks in a technical environment, with careful data entry and strong communication skills.

Qualifications

• Previous administrative experience in office roles.
• Experience with purchasing, invoicing, goods receipt or dispatch.
• Able to manage multiple priorities in a technical environment.

Responsibilities

• Receive goods and deliveries; record information on internal systems.
• Coordinate goods and information across departments to maintain workflow.
• Communicate with customers and suppliers; provide progress updates.
• Prepare and issue customer invoices; ensure accuracy and compliance with procedures.
• Raise purchase requisitions and purchase orders; process supplier invoices.
• Coordinate customer dispatches; arrange packaging and courier bookings.
• Provide reception duties; greet visitors and maintain sign-in records.
• Maintain accurate records; support general office activities and follow up tasks.
• Strong organisational and time management skills; prioritise tasks and meet deadlines.
• Excellent written and verbal communication; professional with customers and colleagues.
• Proficiency in Microsoft Office and computerised administrative systems.
• A proactive, reliable and self-motivated approach; able to work independently.

Skills

Organised

Proactive

Detail-oriented

Time management

Customer service

Tools

Microsoft Office

Job description

We are looking for an organised, proactive and detail-oriented Administrative Assistant to join a busy materials testing laboratory. This varied and rewarding position involves supporting daily office operations, coordinating goods receipt and dispatch, processing invoices, managing purchasing administration and communicating with customers and suppliers. Working closely with colleagues across different departments, you will play an important role in ensuring administrative processes run efficiently and customer requirements are met. This is an excellent opportunity for someone with previous office administration experience who enjoys managing multiple priorities and would thrive in a professional engineering or technical environment.

• Receive incoming goods and deliveries, check documentation and accurately record information on internal systems.
• Liaise with internal departments to coordinate goods, documentation and information, ensuring efficient workflow.
• Communicate professionally with customers, providing progress updates and following up on outstanding enquiries.
• Prepare, check and issue customer invoices, ensuring accuracy and compliance with company procedures.
• Raise purchase requisitions and purchase orders, process supplier invoices and resolve discrepancies.
• Coordinate customer dispatches, including packaging arrangements, courier bookings and relevant shipping documentation.
• Provide a professional reception service, welcoming visitors, maintaining signing-in records and notifying relevant colleagues.
• Maintain accurate administrative records, support general office activities and proactively follow up outstanding tasks. Previous experience in an administrative assistant, office administrator, customer service or office coordination role.
• Excellent organisational and time management skills, with the ability to prioritise tasks and manage competing deadlines.
• Strong attention to detail, accurate data entry skills and confidence maintaining administrative records.
• Excellent written and verbal communication skills, with a professional approach to customers, suppliers and colleagues.
• Proficiency in Microsoft Office applications and confidence using computerised business and administrative systems.
• A proactive, reliable and self-motivated approach, with the ability to work independently and use initiative. Previous experience in purchasing, invoicing, goods receipt or dispatch administration, or an interest in engineering, manufacturing or materials testing, would be advantageous. Our client is an established organisation operating within the engineering and materials testing sector, providing specialist laboratory testing, inspection and technical services to a range of industries. With a strong focus on quality, accuracy and customer service, the business supports manufacturers and engineering companies with reliable testing solutions and technical expertise. Full-time position
• Monday to Friday from 08 00
• Salary is £27,600.