Acquisitions Coordinator

University of Oxford; Oxford; On-site; GBP 33,000 - 38,000; Full time

Benefits offered by this job

Flexible working

Family-friendly policies

Job summary

University of Oxford's Bodleian Libraries seeks a dedicated acquisitions coordinator to support the ordering, receipt, processing, and accessibility of books and serials. You will oversee daily workflows, guide Acquisitions Senior Assistants, and ensure service targets and deadlines are met through accurate record-keeping and supplier liaison.

Effective collaboration across teams and with suppliers worldwide is essential, as is knowledge of acquisitions systems and the ability to learn

Qualifications

• Experience in coaching or mentoring others.
• Excellent interpersonal and communication skills.
• Highly organised with strong time management.
• Good numeracy and attention to detail with bibliographic/financial data.
• Knowledge of acquisitions-related systems and ability to learn software.

Responsibilities

• Coordinate day-to-day acquisitions workflows and support staff.
• Order and receipting print materials, process invoices and donations.
• Resolve supplier queries and maintain records on the Integrated Library System.
• Liaise with Bodleian Libraries and suppliers worldwide to ensure timely delivery.

Skills

Coaching or mentoring

Interpersonal communication

Time management

Numeracy

Attention to detail

Knowledge of acquisitions-related sys

Job description

Location: Osney One Building, Osney Mead, Oxford OX2 0EW

Hours: Full time (36.5 hours per week)

Contract type: Permanent

About the role

You will play a key role in supporting the acquisition of books and serials for the Bodleian Libraries, helping to ensure that materials are ordered, received, processed and made available to readers efficiently.

You will coordinate day-to-day acquisitions workflows, provide guidance and support to Acquisitions Senior Assistants, and help ensure that service targets and deadlines are met. You will oversee and contribute to a range of activities, including ordering and receipting print materials, processing invoices and donations, resolving supplier queries and maintaining accurate records on the Integrated Library System. You will also liaise with colleagues across the Bodleian Libraries and suppliers worldwide, supporting the effective delivery of acquisitions services.

This is a permanent, full-time position, working 36.5 hours per week.

About You

You will have experience of coaching or mentoring, together with excellent interpersonal and communication skills and the ability to work effectively with people across different teams. You will be highly organised, with strong time management skills and the ability to prioritise competing demands, meet deadlines and adapt flexibly to changing workloads. You will have strong numeracy skills and excellent attention to detail when working with bibliographic and financial information. You will also have knowledge of acquisitions-related systems and the ability to learn specialist software.

Experience of working in an academic library, publishing or the book trade would be advantageous, as would knowledge of Integrated Library Systems, particularly Alma. Additional language skills, especially Slavonic languages would also be welcomed.

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.

We are committed to ensuring that our recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process, please contact the recruitment team at [e-mail].

£32,716 to £38,050 per annum: Grade 5