Acquisitions Senior Assistant x4

Experience Oxfordshire; Kidlington; Hybrid; GBP 28,000 - 32,000; Full time

Benefits offered by this job

An excellent contributory pension

38 days of annual leave

Childcare services

Family leave schemes

Cycle loan scheme

Discounted transport travel

Job summary

Bodleian Libraries’ Content Procurement team seeks four Acquisitions Senior Assistants to support ordering, receipting and invoicing of printed books and serials. The roles require 36.5 hours per week, permanent contracts, and may include some home working after training, with many duties on site.

Ideal candidates have strong communication, financial data experience and attention to detail, plus knowledge of library systems. Experience in academic publishing or libraries is advantageous.

Qualifications

• Excellent communication skills and ability to handle financial data accurately.
• Strong attention to detail when processing bibliographic information and figures.
• Ability to organise workload, meet deadlines and adapt to changing needs.
• Proven capability to work independently and as part of a small team.

Responsibilities

• Assist in ordering, receipting, invoicing and donations for printed books and serials.
• Check bibliographic and supplier information and update records and orders.
• Respond to enquiries and liaise with suppliers and colleagues.
• Process incoming materials and ensure resources are discoverable and accessible.

Skills

Communication skills

Financial data experience

Attention to detail

Time management

Tools

Integrated Library System

Job description

Job Title: Acquisitions Senior Assistant x4

Location: Osney One Building, Osney Mead, Oxford OX2 0EW

Hours: Full-time (36.5 hours per week)

Contract type: Permanent

Grade: Grade 4: £28,437 – £32,108 per annum

About The Role

You will join the Bodleian Libraries’ Content Procurement team, working collaboratively with fellow Acquisitions Senior Assistants to help acquire and process printed books and serials for the University’s collections. You will support ordering, receipting, invoicing and donations, helping the team meet service targets and make resources discoverable and accessible.

You will check bibliographic and supplier information, create and update records and orders in the Integrated Library System, respond to enquiries, liaise with suppliers and colleagues, and process incoming materials.

There are four permanent roles available, working 36.5 hours per week. Part-time working will also be considered. Some home working (up to two days per week) may be possible after full training, although many duties must be carried out on site.

About You

You will have good communication skills, experience of working with financial data, and strong attention to detail when handling bibliographic information and figures. You will be able to organise your workload, meet deadlines, adapt to changing service needs, and work effectively both independently and within a small team.

Experience in an academic library, publishing or the book trade, knowledge of integrated library systems, and additional language skills (particularly Slavonic languages) would be advantageous.

Benefits

• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans

More information is available at https://www.ox.ac.uk/about/jobs/life-in-oxford

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.

We are committed to ensuring that our recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process, please contact the recruitment team at [e-mail].

We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities.