Acquisitions Coordinator

Experience Oxfordshire; Kidlington; On-site; GBP 33,000 - 38,000; Full time

Benefits offered by this job

Contributory pension scheme

38 days of annual leave

Childcare services

Family leave schemes

Discounted travel options

Job summary

The Bodleian Libraries are seeking an Acquisitions Coordinator to support the procurement of books and serials, ensuring materials are ordered, received, processed and available to readers efficiently. Based in Oxford, this permanent full-time role requires careful coordination of workflows across teams and strong attention to bibliographic and financial records.

You will guide Acquisitions Senior Assistants, manage invoices and donations, resolve supplier queries and maintain records in the

Qualifications

• Experience coaching or mentoring others.
• Excellent interpersonal and communication skills.
• Highly organised with strong time management.
• Ability to prioritise, meet deadlines and adapt to changing workloads.
• Strong numeracy and attention to detail with bibliographic/financial data.
• Knowledge of acquisitions systems and ability to learn specialist software.

Responsibilities

• Coordinate day-to-day acquisitions workflows and support Acquisitions Senior Assistants.
• Oversee ordering and receipting of print materials and processing invoices/donations.
• Resolve supplier queries and maintain accurate records in the ILS.
• Liaise with Bodleian Libraries colleagues and suppliers worldwide to support acquisitions.
• Ensure service targets and deadlines are met.

Skills

Coaching

Interpersonal skills

Time management

Numeracy

Attention to detail

Acquisitions systems

Alma knowledge

Tools

Alma

Integrated Library System

Job description

Job Title: Acquisitions Coordinator

Location: Osney One Building, Osney Mead, Oxford OX2 0EW

Hours: Full time (36.5 hours per week)

Contract type: Permanent

Grade: Grade 5: £32,716 – £38,050 per annum

About The Role

You will play a key role in supporting the acquisition of books and serials for the Bodleian Libraries, helping to ensure that materials are ordered, received, processed and made available to readers efficiently.

You will coordinate day-to-day acquisitions workflows, provide guidance and support to Acquisitions Senior Assistants, and help ensure that service targets and deadlines are met. You will oversee and contribute to a range of activities, including ordering and receipting print materials, processing invoices and donations, resolving supplier queries and maintaining accurate records on the Integrated Library System. You will also liaise with colleagues across the Bodleian Libraries and suppliers worldwide, supporting the effective delivery of acquisitions services.

This is a permanent, full-time position, working 36.5 hours per week.

About You

You will have experience of coaching or mentoring, together with excellent interpersonal and communication skills and the ability to work effectively with people across different teams. You will be highly organised, with strong time management skills and the ability to prioritise competing demands, meet deadlines and adapt flexibly to changing workloads. You will have strong numeracy skills and excellent attention to detail when working with bibliographic and financial information. You will also have knowledge of acquisitions-related systems and the ability to learn specialist software.

Experience of working in an academic library, publishing or the book trade would be advantageous, as would knowledge of Integrated Library Systems, particularly Alma. Additional language skills, especially Slavonic languages would also be welcomed.

What We Offer

Benefits

• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Discounted bus travel and Season Ticket travel loans

More information is available at https://www.ox.ac.uk/about/jobs/life-in-oxford

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family‑friendly policies, such as the right to apply for flexible working and the support for staff returning from periods of extended absence, for example, shared parental leave.

We are committed to ensuring that our recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process, please contact the recruitment team at [e-mail].