Open Access Payments Senior Assistant

University Of Oxford; Oxford; Hybride; GBP 25 000 - 35 000; Plein temps

Avantages offerts par ce poste

An excellent contributory pension

38 days of annual leave

Childcare services

Family leave schemes

Cycle loan scheme

Discounted bus travel

Season Ticket travel loans

Résumé du poste

University of Oxford’s Bodleian Libraries Open Access Payments Team is seeking a dedicated administrator to support open access payments. You will process APC/BPC applications and invoices, handle payment requests, and maintain high-quality records and statistics.

The role involves liaising with researchers, university staff, and publishers, with on-site and remote work options. You will contribute to improving administrative workflows and ensuring policy compliance, while managing multiple

Qualifications

• Excellent attention to detail and accuracy in record-keeping.
• Experience using common software applications and willingness to learn specialist systems.
• Ability to collate statistics and manage data efficiently.

Responsabilités

• Provide first-line helpdesk support for open access payments.
• Process APC and BPC applications and invoices.
• Manage payment requests and purchase orders.
• Check compliance with funder and publisher policies.
• Maintain records and statistics, liaise with researchers, University colleagues and publishers.
• Identify improvements to administrative and technical workflows.

Connaissances

Attention to detail

Finance system experience

Verbal and written communication

Data entry

Outils

MS Office

Description du poste

Osney One Building, Osney Mead, Oxford OX2 0EW

About the role

You will join the Bodleian Libraries’ Open Access Payments Team, helping researchers navigate the payment processes that support open access publishing. You will provide first-line helpdesk support, process Article Processing Charge (APC) and Book Processing Charge (BPC) applications and invoices, and work with colleagues to maintain an accurate, responsive service. You will manage payment requests and purchase orders, check compliance with funder and publisher policies, maintain records and statistics, and liaise with researchers, University colleagues and publishers. You will also help identify improvements to administrative and technical workflows. This is a permanent, full-time post, working 36.5 hours per week. Remote working is available, with an expectation of working on site two days per week, subject to service requirements.

About You

You will have excellent attention to detail and the ability to maintain accurate records, collate statistics and enter data efficiently. You will be a confident written and verbal communicator, able to work effectively with colleagues across the University and external organisations. You will be organised, able to manage competing priorities and deadlines, and comfortable working both independently and as part of a team. You will have experience using common software applications, be willing to learn specialist systems and exercise discretion when handling confidential information. Administrative experience, familiarity with financial systems or knowledge of open access practices would be advantageous.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans

Diversity

More information is available at Diversity We are committed to ensuring that our recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process,