Accounts Receivable Assistant

Grind | Certified B Corp; Greater London; On-site; GBP 28,000; Full time

Job summary

An established industry player in coffee is seeking an Accounts Receivable specialist to join their dynamic team in London. This role is pivotal in managing transactions, ensuring timely collections, and fostering strong client relationships. With a focus on financial accuracy and efficiency, you will have the opportunity to make a significant impact in a fast-paced environment. The company is dedicated to sustainability and innovation, making this a unique chance to contribute to a mission-driven organization. If you are detail-oriented and have a passion for finance, this role is perfect for you.

Benefits

25 days of holiday per annum

Access to company wellness scheme

Full access to mental health service

Staff discounts for friends and family

Career development opportunities

Qualifications

• Experience in accounts receivable or similar finance position.
• Proficiency in financial software and attention to detail.

Responsibilities

• Raise sales invoices and credit memos for UK and USA.
• Monitor application of sales taxes and onboard new customers.
• Liaise with customers to resolve disputes and queries.

Skills

Proficiency in financial software and accounting tools

Attention to detail

Effective communication skills

Problem-solving skills

Organizational skills

Data analysis

Previous experience in accounts receivable

Tools

Xero accounting software

CIN7 inventory management system

Job description

A bit about us.

Grind is a coffee company that lives in London. Since opening Shoreditch Grind in 2011, we've expanded across London with cafés, coffee trucks and a state-of-the-art coffee roastery. Today, we serve millions of cups of coffee across London and the UK each year, and we’ve helped hundreds of thousands of people make better, more sustainable coffee at home. You’ll find our coffee beans, compostable coffee pods and ready-to-drink coffee cans - in supermarkets across the UK and in hotels around the world.

Based in Shoreditch, we have a team of talented people working on everything from product development to finance, to customer experience. We’re looking for someone to join our growing team and help us in building the future of Grind.

We think coffee can be a force for good. Whether it's through creating the UK's first compostable coffee pods, our plastic-free packaging or carbon-free shipping - we're on a mission to be the world's most sustainable coffee company.

In 2023, we created our charity, the Better Coffee Foundation, to undo the damage done by the global coffee industry - in our first year, we recovered 43 million pods' worth of ocean-bound plastic.

A bit about the role.

We are seeking a dedicated Accounts Receivable specialist to help manage a growing volume of transactions, ensure timely collections, and maintain strong client relationships. This role is critical to supporting our cash flow, improving financial accuracy, and contributing to the efficiency of our end-to-end billing process and is a great opportunity to make a meaningful impact within a growing, fast-paced team.

Role responsibilities.

• Raise sales invoices and credit memos in line with sales orders across the UK and USA

• Work closely with the finance manager to monitor the application of sales taxes

• Responsible for onboarding new customers into the CRM system

• Responsible for administrating pricing changes in our sales software

• Oversee upload of invoices/proof of delivery onto customer portals to enable payment

• Reconcile and review customer accounts on the accounts receivable ledger

• Allocation of cash receipts to remittances in the accounting system

• Monitor the accounts receivable email inbox and answer/action emails

• Liaise directly with customers by email and phone to resolve disputes and queries

• Assist in calculating the month-end bad debt provision

You’ll have.

• Proficiency in financial software and accounting tools

• Excellent attention to detail and ability to maintain accurate financial records

• Effective communication and interpersonal skills for customer interactions and team collaboration

• Problem-solving and analytical skills to navigate complex payment discrepancies

• Exceptional organisational and time management abilities to meet deadlines and manage multiple tasks simultaneously

• Proficiency in data analysis and report generation

• Previous experience in accounts receivable or a similar finance position

Bonus if you have…

• Working knowledge of Xero accounting software

• Working knowledge of CIN7 inventory management system

• Strong knowledge of accounting principles and practices and sales tax application in the United Kingdom and the United States of America

Diversity and Inclusion.

Grind is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, colour, national origin, religion, gender, gender identity or expression, sexual orientation, marital status, age, veteran status, or disability status.

If there are any adjustments you need to help you bring your best self to an interview with us please let us know.

Benefits and perks

• 25 days of holiday per annum (pro-rata) plus Bank Holidays

• Access to our company wellness scheme

• Full access to our mental health service

• Great staff discounts for friends and family

• Career development opportunities

Salary

Salary up to £28,000 per annum