Accounts Payable & Expenses Specialist — Hybrid & Bonus

CMS CMNO LLP; Glasgow; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Hybrid working

Bonus scheme

Holiday entitlement

Private medical insurance

Enhanced parental leave

Job summary

CMS CMNO LLP is seeking an Accounts Payable and Expenses Administrator to ensure smooth processing of expense transactions and supplier invoices. You will deliver high-quality work, focus on stakeholder satisfaction, and comply with firm policies and regulatory requirements.

You will handle supplier payments, remittances, direct debits, credit card reconciliations for 300+ users, and expense system administration, while collaborating with HR, Tax, and Auditors to maintain data accuracy and

Qualifications

• Proven and relevant experience within a similar position within a professional services environment
• Desirable: Elite 3E or Elite Enterprise and an Expense system
• Desirable: Understanding of the legal industry and its operating model

Responsibilities

• Processing payments to suppliers via banking portals
• Reconciliation of payments and supplier invoices
• Sending remittance advice to suppliers
• Processing and reconciling direct debits
• Assisting with bank reconciliations with Cashiers
• Administration of the expense system
• Collaborating with Finance Systems Team on expense types and mapping
• Liaising with External Auditors on tax queries
• Coordinating with HR and Tax on Expense Policy
• Ensuring expenses/credit card data feeds are processed efficiently
• Processing payments to staff and partners for expense claims
• Analysing unapproved, unprocessed, and draft expense items
• Administering new starters and leavers
• Handling queries to allocate transactions to matters
• Administering Corporate Credit Card Programme
• Reconciling monthly Credit Card Statements for 300+ users
• Working with Financial Accounts to reconcile balance sheet accounts
• General stakeholder and supplier queries

Skills

Analytical thinking

Multi-tasking

Attention to detail

Time management

Written & oral communication

Stakeholder management

Tools

Elite 3E

Expense system

Job description

CMS CMNO LLP is seeking an Accounts Payable and Expenses Administrator to ensure smooth processing of expense transactions and supplier invoices. You will deliver high-quality work, focus on stakeholder satisfaction, and comply with firm policies and regulatory requirements.

You will handle supplier payments, remittances, direct debits, credit card reconciliations for 300+ users, and expense system administration, while collaborating with HR, Tax, and Auditors to maintain data accuracy and