Accounts Payable Clerk

Iconic Hotels & Resorts; New Milton; On-site; GBP 21,000 - 30,000; Full time

Benefits offered by this job

Competitive salary

Pension scheme

Season ticket loan

Development opportunities

Additional benefits

Job summary

Iconic Hotels & Resorts is seeking an Accounts Payable Clerk to manage the timely processing of supplier invoices for a portfolio of UK hotels. You will support the AP function, ensure on-time payments, and uphold financial controls across multiple properties.

The role requires attention to detail, excellent organisation, and strong IT skills with Excel and finance systems. Experience in hospitality finance and cross-site work is advantageous.

Qualifications

• Previous Accounts Payable or finance administration experience.
• Attention to detail and high accuracy.
• Excellent organisation and ability to manage high volumes.
• Good communication with suppliers and colleagues.
• Basic VAT understanding and invoice processing.
• Strong IT skills, incl. Excel and finance systems.
• Ability to work across multiple sites and departments.

Responsibilities

• Process supplier invoices accurately across multiple hotels.
• Match invoices to purchase orders and delivery notes; resolve discrepancies.
• Code, approve, and process invoices per policy.
• Respond to supplier and internal queries professionally.
• Support supplier onboarding and maintain records.
• Prepare invoice batches for payment runs and meet deadlines.
• Perform supplier statement reconciliations and investigate missing invoices.
• Assist with month-end activities, including reconciliations and accruals.
• Maintain audit-ready documentation and follow controls.

Skills

Accounts Payable

Invoices processing

VAT knowledge

Organisational skills

Communication skills

Excel

Finance systems

Education

AAT Level 2/3

Tools

SAP ByDesign

Sage

Procure Wizard

Job description

About Us

Iconic Hotels & Resorts is a luxury hotel operator that champions distinctive, characterful properties across London, the British countryside, and international resort destinations. We celebrate individuality while delivering exceptional hospitality and operational excellence across our collection.

What's in it for you?

• Competitive Salary
• 40-hour working week, including a paid one-hour lunch break each day
• Salary sacrifice pension scheme with up to 6.5% matched employer contributions
• Season ticket loan scheme
• Opportunities for development and progression within a growing luxury hospitality group
• Plus a range of additional benefits and perks

About the Role

Reporting to the Cluster Accounts Payable Manager, the Cluster Accounts Payable Clerk is responsible for the accurate and timely processing of supplier invoices across a portfolio of UK hotels within Iconic Hotels & Resorts.

You’ll play a vital role in supporting the Accounts Payable function, ensuring invoices are processed correctly, suppliers are paid on time, and financial controls are maintained. Working closely with suppliers and hotel teams, you’ll help ensure a smooth and efficient purchase-to-pay process across multiple properties.

Key Responsibilities

• Process supplier invoices accurately and efficiently across multiple hotels.
• Match invoices to purchase orders and delivery notes, resolving discrepancies where required.
• Ensure invoices are correctly coded, approved, and processed in line with company policies.
• Respond to supplier and internal stakeholder queries in a professional and timely manner.
• Support supplier onboarding and maintain accurate supplier records.
• Prepare invoice batches for payment runs and ensure deadlines are met.
• Perform supplier statement reconciliations and investigate missing invoices or credit notes.
• Assist with month-end activities, including reconciliations, accruals, and reporting.
• Maintain organised, audit-ready documentation and follow all financial controls and procedures.

About You

We're looking for a proactive and detail-oriented individual who has:

• Previous Accounts Payable or finance administration experience.
• Strong attention to detail and a high level of accuracy.
• Excellent organisational skills and the ability to manage high volumes of work.
• Good communication skills and a professional approach when dealing with suppliers and colleagues.
• A basic understanding of VAT and invoice processing.
• Strong IT skills, including experience using Excel and finance systems.
• The ability to work effectively across multiple sites and departments.

Desirable

• Experience within hospitality, hotels, or a multi-site environment.
• Experience working within a shared-service finance team.
• Knowledge of SAP ByDesign, Sage, Procure Wizard, or similar purchase-to-pay systems.
• AAT Level 2/3 qualification or equivalent experience.

Join Us

This is an exciting opportunity to join a growing luxury hospitality group and build your finance career within a supportive and collaborative team.

If you're highly organised, enjoy working with numbers, and take pride in delivering accurate work and excellent customer service, we'd love to hear from you.