Accounts Payable Assistant

Doubletree by Hilton Strathclyde; Glasgow; Hybrid; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Hybrid Working (4 Day Office/1 DayHome

Additional Holiday Days

Monthly social events

Subsidised lunch

Discounted stays at Hilton properties

Discounted car parking

Fully funded apprenticeships

Job summary

Klarent Hospitality is seeking an Accounts Payable Assistant to join our Glasgow Head Office team. The role involves processing supplier invoices, maintaining vendor records, and supporting the AP function in a fast-paced hospitality environment.

The ideal candidate will have AP experience, data entry skills, and proficiency in Excel, with attention to detail and the ability to handle high volumes of data.

Qualifications

• Experience in accounts payable processes and data entry
• Proficient in Microsoft Excel and ERP systems
• Understanding of bookkeeping principles and end-to-end AP flow

Responsibilities

• Ensure invoices are uploaded daily into ERP and investigate discrepancies
• Process non-PO invoices into ERP
• Maintain vendor records and ledgers and reconcile discrepancies
• Support AP payment proposals and allocate payments
• Send remittances and perform supplier statement reconciliations
• Respond to supplier and hotel AP-related queries
• Manage AP mailbox and support AP Supervisor as needed

Skills

Accounts Payable

Data entry

Microsoft Excel

Bookkeeping basics

End-to-end AP

Attention to detail

Invoice processing

Tools

ERP system

Job description

Klarent Hospitality have an exciting opportunity for an Accounts Payable Assistant to join our dynamic team based in our Head Office in Glasgow City Centre. If you thrive in a fast-paced environment and are ready to excite the world of hospitality, this is the job for you!

What We're Looking For

• Work experience in accounts payable
• Basic understanding of bookkeeping and accounts payable principles
• Data entry skills
• Hands-on experience with Microsoft Excel
• High degree of accuracy and attention to detail
• Ability to deal with large volumes of data/invoices
• High understanding of end-to-end process of AP

Key Responsibilities

• Ensure PW invoices have uploaded daily into ERP system correctly, verifying and investigating any discrepancies
• Process non-PO invoices into ERP system
• Maintain vendor records and ledgers, verifying and investigating any discrepancies
• Support with AP payment proposal file
• Allocate payments to invoices
• Send remittances
• Supplier statement reconciliations
• Deal with supplier & hotel AP-related queries
• Management of AP mailbox
• Support AP Supervisor as and when required

Why Join Us?

At Klarent Hospitality, we believe in empowering our teams to deliver exceptional service and drive operational excellence. You'll be part of a collaborative and supportive environment where your contributions make a real impact.

We offer various benefits including:

• Hybrid Working (4 Day Office/1 Day Home)
• Option to buy additional Holiday Days (T&Cs apply)
• Monthly social events
• Subsidised lunch
• Discounted stays across Hilton branded properties worldwide plus 50% off Food and Beverage
• Discounted Car Parking
• Fully funded apprenticeships - T&C's apply

We pride ourselves on Inspiring Leadership, Respect for our People, Commitment to Diversity & Inclusion and Encouraging Friendly Work Environments.

Klarent Hospitality operates branded hotels in key locations across the UK and Ireland. We will nurture talent and smart investment to drive superior performance and growth.