Accounts Payable Assistant

Broadwick Live; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the entertainment industry is seeking a passionate Accounts Payable Assistant to join their Finance team in London. This role involves managing invoice processing, assisting with payment runs, and supporting month-end closing activities. Ideal candidates will have AP experience, excellent communication abilities, and a detail-oriented mindset, contributing to the accuracy of financial data that drives strategic decisions.

Qualifications

• Strong written and verbal communication skills.
• Experience in AP function.
• Basic Microsoft Office skills (Outlook, Word, Excel).

Responsibilities

• Process invoices and manage AP queries.
• Prepare and process weekly payment runs.
• Assist in month-end closing activities.

Skills

Communication

Organizational Skills

Attention to Detail

Education

Experience in Accounts Payable

Tools

Microsoft Office

YOOZ

Pleo

Job description

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Role: Accounts Payable Assistant
Reports into:Finance Manager
Location: London
Contract Type: Full Time, Permanent ( hours per week)

Who we are:

Broadwick is a multifaceted international company with headquarters in London who create, develop, own and operate a diverse portfolio of venues, spaces, events and experiences.

We believe in redefining spaces and how people experience music, art, culture and recreation by breaking down the traditional barriers. Our history and heritage is deeply rooted in music, building a portfolio of 20 global festivals before selling the portfolio in 2019 to focus on our growing portfolio of venues that includes Printworks London, Depot Mayfield Manchester, Drumsheds London, Exhibition London and Magazine London.

Collectively we strive to push boundaries and disrupt the cultural landscape by combining big thinking, bold ideas and commercial intelligence to produce spaces and experiences for discerning audiences in inspiring locations.

Our team:

Broadwick’s Finance team are passionate about accuracy, beautifully presented data and driving insight into company performance. We love spreadsheets and KPI’s however we strive to understand the business further and partner effectively with key stakeholders. This enables everyone to understand the levers that impact the business the most.

We want to deliver best in class reporting and make sure there is enough control so the business can outperform its goals.

What we’re looking for:

We’re looking for a passionate and motivated person to join the Finance team as an Accounts Payable Assistant.

Our team is responsible for the numbers behind the art. We capture and report all the financial data for the various entities that make up the collective Broadwick Group, which is used to aid the leadership team to make long term strategic decisions about the business.

What you’ll be responsible for:

• Being the key business contact for all AP related queries.
• Assist in the accurate and timely processing of invoices.
• Review and verify invoice details, including prices, terms, and payment information.
• Ensure proper coding and approval of invoices in accordance with company policies.
• Ensure all invoices have an approved PO before processing (using YOOZ).
• Maintaining and preparing bank reconciliations.
• Management of the PO process. Liaising with contacts for PO approval and ensuring PO’s are raised for committed costs.

Payment Processing

• Assist in preparing and processing weekly payment runs (and identifying any business-critical payments outside of these).
• Collaborate with the Finance Manager to ensure proper authorisation and documentation for payments.

Expense Report Processing

• Review and process your business unit’s expenses and credit card (using Pleo), ensuring compliance with company policies.
• Reconcile expense reports with supporting documentation and receipts.

Support Month-End Closing

• Assist in month-end closing activities related to accounts payable.
• Provide necessary reports and documentation to contribute to financial reporting.
• Supporting the wider team as required.

Team

• Creating a work environment that aligns with Broadwick values and principles.

Other

• Carrying out ad hoc duties when required to.

You’ll need to have:

• Strong written and verbal communication skills and the ability to adapt your messaging for different audiences.
• Experience in and AP function, performing all Accounts Payable related tasks.
• Basic Microsoft Office skills (Outlook, Word, Excel).
• The ability to be proactive and organised.
• The ability and keen appetite to take ownership of your designated tasks.
• A strong attention to detail.

Nice to haves:

• Knowledge and passion for the music and entertainment industry.
• Willingness to develop their financial understanding of how a business works.