Accounts Payable Assistant

Career Legal; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

An international law firm in Greater London is seeking an Accounts Payable Assistant to enhance their team's effectiveness. This role involves managing invoices, reconciling payments, and ensuring compliance with VAT regulations. Ideal candidates should have over three years of AP experience, preferably within a law firm, and should be proficient with 3E software. Strong communication and pressure-handling skills are essential for timely performance in this role.

Qualifications

• Minimum three years of experience in Accounts Payable.
• Preferably worked in a law firm environment.
• Knowledge of VAT regulations and Solicitors Accounts Rules.

Responsibilities

• Manage and process a high volume of Counsel and Expert invoices.
• Reconcile and record invoices, maintaining accurate ledgers.
• Resolve queries from internal stakeholders and external suppliers.

Skills

Accounts Payable experience

Ability to work under pressure

Strong communication skills

Tools

3E

Job description

r client is an award-winning international law firm with offices in Europe, US and Asia. Their world-wide headcount stands at 700 staff. The firm's client base is a mixture of corporate clients and high net worth individuals and families.

They currently have an opportunity for an Accounts Payable Assistant to join their team. This role is key to maintaining and improving the overall health of the Firm through the delivery of effective accounts payable services.

You will ideally have three years or more of AP experience, preferably using 3E along with experience of reconciling counsel fees and third-party payments.

Responsibilities

• Manage and process a high volume of Counsel and Expert invoices, ensuring accuracy and timely completion, particularly during month-end close.
• Efficiently process office costs, client costs, and disbursements
• Reconcile and record third-party invoices, maintaining accurate Accounts Payable ledgers by regularly reconciling third-party statements in 3E.
• Handle daily uploads of property searches and post soft costs such as special delivery and courier charges.
• Process daily Client Paid disbursement payments, ensuring correct allocation and compliance with internal controls.
• Resolve queries from internal stakeholders and external suppliers promptly and professionally, maintaining strong working relationships.
• Resolve third-party queries including refunds and corrections
• Ensure strict compliance with VAT regulations and Solicitors Accounts Rules across all Accounts Payable activities.

Candidate Profile

• Elite 3e experience would be advantageous
• Previous Accounts Payable experience gained at a law firm
• Work well under pressure

Important Notice

It is Career Legal's policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful, and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.

Career Legal is a Recruitment Agency and is advertising this contract vacancy on behalf of one of its Clients.

Zowie Melville Director