Accounts Payable Assistant

Unite Students; Bristol; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company in student accommodation is seeking an Accounts Payable Assistant in Bristol. This role involves processing supplier invoices, maintaining the Accounts Payable ledger, and supporting month-end activities. Ideal candidates will have prior experience in Accounts Payable, strong communication skills, and a commitment to customer service. The position offers a range of benefits, including a discretionary annual bonus and a generous pension scheme.

Benefits

Annual Bonus

25 Days Paid Holiday

Generous Pension Scheme

Healthcare Cash Plan

Employee Assistance Programme

Gym Benefit

Enhanced Family Leave

Annual ShareSave Scheme

Employee Life Assurance

Qualifications

• Previous experience in an Accounts Payable role.
• Ability to work at a fast pace with high accuracy.

Responsibilities

• Process high volumes of supplier invoices ensuring accuracy.
• Support month-end closing activities, including accruals.
• Maintain and reconcile the Accounts Payable ledger.

Skills

Communication

Customer Service

IT Skills

Tools

Excel

Job description

The Role

Our high-performing Finance team has an exciting opportunity for an Accounts Payable Assistant to join us in Bristol.

The role will provide an efficient and customer-focused payables service, ensuring effective and accurate processing of invoices.

What You'll Be Doing

• Process high volumes of supplier invoices, ensuring accuracy and compliance with company policies
• Match invoices with purchase orders and delivery notes
• Ensure timely payment runs in line with agreed payment terms
• Maintain and reconcile the Accounts Payable ledger
• Handle queries from suppliers and resolve invoice discrepancies
• Support month-end closing activities, including accruals and reporting
• Assist with the setup and maintenance of supplier accounts
• Liaise with the development team to ensure accurate coding of project-related invoices
• Support year-end audit by providing requested documentation and reports
• Continuously review and improve AP processes for efficiency
• Build and maintain relationships with suppliers and internal stakeholders to enable accurate processing of invoices and timely/accurate settlement. Escalate where necessary.
• Follow Data Protection policies, keeping information confidential and secure, to ensure data is protected and handled appropriately in line with legislative requirements.
• Support with any audit queries as required
• Maintain and update procedure documentation
• Provide management information to support business decisions
• Clear the prepayment log to ensure nothing remains at month-end
• Work with stakeholders and budget holders to confirm/verify liabilities

What We're Looking for in You

• Previous experience in an Accounts Payable role
• Excellent verbal and written communication skills
• A passion for delivering excellent customer service
• Ability to work at a fast pace with high accuracy
• Comfortable working within a changing environment, managing priorities effectively
• Strong IT skills, including Excel

What You'll Get in Return

• A discretionary annual bonus sharing the company's success
• 25 days' paid holiday and an annual holiday buying scheme, with 5 additional days for long service
• A generous pension scheme with employer contributions between 5% and 11%
• Benefits supporting health and wellbeing, including a Healthcare Cash Plan, Employee Assistance Programme, Wellbeing platform, and Gym benefit
• Enhanced Family Leave: 18 weeks full pay for birthing parents and 4 weeks for non-birthing parents
• Other benefits like an annual ShareSave scheme, Employee Life Assurance, discounts portal, and more

About Unite Students

Founded in 1991, Unite Students is a FTSE 100 business and the UK's leading provider of purpose-built student accommodation. With locations in 25 university towns and cities, serving 74,000 students, we are committed to diversity, inclusion, and creating positive environments for all.

We focus on inclusion, collaboration, and providing professional growth opportunities. Join us as we build better experiences for our students and create a home for success for both employees and students.