Accounts Payable Assistant

Unite Group; Bristol; On-site; GBP 24,000 - 32,000; Full time

Job summary

An established industry player is seeking a detail-oriented Accounts Payable Assistant to join their dynamic Finance team in Bristol. This role focuses on delivering efficient and customer-centric payables services, ensuring the accurate processing of invoices and timely payments. You will engage with suppliers and internal stakeholders, manage invoice discrepancies, and support month-end activities. The company offers a supportive environment with a commitment to diversity and inclusion, alongside a generous benefits package including a discretionary bonus and health support initiatives. If you're passionate about finance and customer service, this opportunity is perfect for you.

Benefits

Annual Bonus

25 Days Paid Holiday

Generous Pension Scheme

Healthcare Cash Plan

Employee Assistance Programme

Gym Benefit

Enhanced Family Leave

ShareSave Scheme

Employee Life Assurance

Discounts Portal

Qualifications

• Previous experience in an Accounts Payable role is essential.
• Strong IT skills, especially proficiency in Excel.

Responsibilities

• Process high volumes of supplier invoices accurately and efficiently.
• Support month-end closing activities and maintain Accounts Payable ledger.

Skills

Accounts Payable Experience

Communication Skills

Customer Service

IT Skills

Excel

Time Management

Job description

The Role

Our high-performing Finance team has an exciting opportunity for an Accounts Payable Assistant to join us in Bristol.

The role will provide an efficient and customer-focused payables service, ensuring effective and accurate processing of invoices.

What You'll Be Doing

• Process high volumes of supplier invoices, ensuring accuracy and compliance with company policies
• Match invoices with purchase orders and delivery notes
• Ensure timely payment runs in line with agreed payment terms
• Maintain and reconcile the Accounts Payable ledger
• Handle queries from suppliers and resolve invoice discrepancies
• Support month-end closing activities, including accruals and reporting
• Assist with the setup and maintenance of supplier accounts
• Liaise with the development team to ensure accurate coding of project-related invoices
• Support year-end audit by providing requested documentation and reports
• Continuously review and improve AP processes for efficiency
• Build and maintain relationships with suppliers and internal stakeholders to enable accurate processing of invoices and timely/accurate settlement. Escalate where necessary.
• Follow Data Protection policies, keeping information confidential and secure, in line with legislative requirements.
• Support with any audit queries as required.
• Ensure all procedure documentation is maintained and up to date.
• Provide management information to support business decisions
• Clear the prepayment log to ensure nothing remains at month end
• Work with stakeholders and budget holders to verify liabilities

What We’re Looking for in You

• Previous experience in an Accounts Payable role
• Excellent verbal and written communication skills
• A passion for delivering excellent customer service
• Ability to work at a fast pace with high accuracy
• Comfortable managing priorities in a changing environment
• Strong IT skills, including Excel

What You’ll Get in Return

• A discretionary annual bonus
• 25 days' paid holiday plus an annual holiday buying scheme, with 5 additional days for long service
• A generous pension scheme with employer contributions between 5% and 11%
• Benefits supporting health and wellbeing, including Healthcare Cash Plan, Employee Assistance Programme, Wellbeing platform, and Gym benefit
• Enhanced Family Leave: 18 weeks full pay for birthing parents and 4 weeks for non-birthing parents
• Other benefits like ShareSave scheme, Employee Life Assurance, discounts portal, and more

About Unite Students

Founded in 1991, Unite Students is a FTSE 100 business and the UK’s leading provider of purpose-built student accommodation, with 74,000 students across 25 university towns and cities.

We are committed to diversity, inclusion, and creating a positive environment where everyone can thrive.

Join us to build better experiences for students and a home for success for our employees.