Accounts Payable Administrator

EMED Group; Leeds; On-site; GBP 28,000 - 29,000; Full time

Benefits offered by this job

Life Assurance

GP Consultation

Medical benefits

Hospital cash plan

Dental/Optical/Chiropody

Mental health support

Physiotherapy

Legal advice

Retirement planning

Internal recognition scheme

Refer a Friend incentive

EMED foundation

Pension

Blue Light Card

Uniform provided

Employee Assistance Program

Flu vaccination

Job summary

EMED Group in Leeds is seeking an Accounts Payable Administrator to join our finance team. You will cover supplier management, process invoices in Sage and Sage Intacct, and support the transactional Finance team’s day-to-day activities.

Key duties include PO review, supplier master data maintenance, reconciliations and handling supplier queries. We value accuracy, strong Excel skills (VLOOKUPs, Pivot Tables), and collaborative problem-solving in a fast-paced environment.

Qualifications

• Experience with accounts payable responsibilities and process improvement.
• Strong communication across stakeholders and ability to build relationships.
• Excellent stakeholder care and time management in a fast-paced environment.
• Ability to prioritise tasks and meet deadlines with accurate data entry.
• Collaborative, problem-solving mindset to support a unified team.
• Strong organisation skills and attention to detail.
• Understanding of double-entry accounting is essential.

Responsibilities

• Monitor the ERS and EZEC Accounts Payable inboxes and act on designated suppliers.
• Review and manage Purchase Orders on the EMER Zudello system.
• Process supplier invoices on the Sage accounting system.
• Manage supplier queries and maintain supplier master data.
• Create new supplier accounts and maintain data integrity.
• Recommend items for scheduled payment runs.
• Set up new supplier and user accounts on Sage Intacct as needed.
• Perform monthly supplier reconciliations.
• Provide Accounts Receivable support as required.

Skills

Accounts Payable

Excel

Sage

Sage Intacct

MS Office

PO Management

Data Mastery

Reconciliations

Analytical thinking

Communication

Tools

ERS Zudello

Sage Intacct

Job description

EMED Group
have a fantastic opportunity for an Accounts Payable Administrator to join our team based in Leeds.

As an Accounts Payable Administrator, you will be working within the Accounts Payable team covering all aspects of supplier management and processing and providing additional administration support for the transactional Finance team.

What benefits can you expect?

• Salary £27,500 - £28,500 DOE
• Full time, permanent, Monday – Friday, 08:30 to 16:30
• Life Assurance – providing colleagues and their family financial peace of mind and protection to the value of £5,000.
• 24/7 online/telephone GP Consultation and access to prescriptions.
• 2nd opinion medical support following diagnosis or where a colleague is on a treatment pathway.
• Hospital cash plan benefits with sickness protection scheme.
• Cash-plan benefits, providing colleagues the option of protecting themselves in case of illness and recuperation, including dental, optical, chiropody.
• Access to mental health consultations.
• Access to physiotherapy consultations.
• Access to legal advice on domestic issues e.g. motoring offences, wills and probate, and personal injury.
• Financial guidance re retirement planning, tax savings and state benefits.
• Long Service Recognition Scheme – recognising colleagues for their continued service after 5 years and at 5-year intervals with an increase in annual leave.
• Values-based Internal Recognition Scheme with financial reward, which will lead to an annual recognition event.
• Refer a Friend recruitment incentive scheme with financial rewards.
• The EMED foundation, to provide support to colleagues and our local communities.
• Pension Scheme.
• Blue Light Card.
• Uniform provided.
• EAP (Employee Assistance Programme) to support a range of health and wellbeing requirements.
• Flu vaccination (through an internal campaign in Autumn/Winter).

Main responsibilities:

• Monitoring the ERS and EZEC Accounts Payable email inboxes and taking action on your designated group of suppliers.
• Review and management of Purchase Orders on the EMER Zudello system.
• Processing of supplier invoices onto the Sage accounting system.
• Managing supplier queries.
• Creating new supplier accounts and maintaining supplier master data.
• Recommending priority items for scheduled payment runs.
• Set up of new supplier & new user accounts on Sage Intacct, as needed.
• Complete monthly supplier reconciliations.
• Accounts Receivable administration support as and when required.

To be considered as an Accounts Payable Administrator, you will need:

• Experience - A strong working knowledge of accounts payable responsibilities, with a demonstrable record of improving processes and control.
• Communication skills - Ability to clearly communicate across a range of stakeholders, manage all viewpoints, build relationships and collaborate with others. Negotiation skills with the ability to build rapport and resolve disputes.
• Excellent stakeholder care skills.
• Excellent time management and organisational skills, ability to prioritise tasks to meet deadlines in a fast-paced environment.
• Foster a collaborative, problem-solving and positive, cross-departmental mind-set and help create a "one team" mentality to deliver business goals and objectives.
• Organisation skills - Personal efficiency and ability to prioritise competing demands, thriving when working under pressure and time constraints.
• Detail orientated - Exceptional attention to detail and accuracy in data entry and documentation.
• Ability to deliver tasks and key objectives to target as required.
• Problem Solver - Strong analytical and problem-solving skills.
• IT Skills - Experience with finance systems & MS Office.
• Excel Skills - A strong knowledge of Excel to produce reports. V-lookups, Pivot Tables essential.
• Technical skills - Understanding of double entry accounting is essential.
• Be a representative of EMED's culture

About Us

The exciting merger of ERS Medical and E-Zec Medical has enabled us to rebrand, therefore as a combined business we are now known as EMED Group. We are the largest Patient Transport and Care Partner to the NHS with more than 3000 colleagues across 50 depots. Our ambition is to continue developing transport services that improve the health and wellbeing for people across our local communities by providing transport that supports patient care, community support, secure mental health and medical courier services.

EMED Group are committed to providing equal opportunities and we endeavour to provide an inclusive and safe working culture for all.