Accounts Payable Administrator

Colby River; Altrincham; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Salary up to £30k

Discretionary annual bonus

Employer matched pension

Life insurance x3

Generous annual leave

Cycle to Work scheme

Discounts

Wellbeing support

Job summary

Colby River is seeking an Accounts Payable Administrator to join our UK-based team and manage supplier invoices, matching to delivery notes, and bi-weekly payments. Reporting to the Accounting Manager, you will reconcile statements and support month-end closing while ensuring accuracy and confidentiality of financial data.

The role requires attention to detail, experience in finance admin or accounts payable, and proficiency with Coins, MRI-Qube, or Yardi.

Qualifications

• Previous experience in an accounts payable or finance admin role.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Excel and other Office applications.
• Good communication and organisational skills.

Responsibilities

• Process supplier invoices, ensuring accuracy and timely posting.
• Liaise with property managers to obtain invoice approvals and resolve queries.
• Reconcile supplier statements and investigate discrepancies.
• Prepare and process bi-weekly BACS payment runs.
• Maintain accurate and up-to-date accounts payable records.
• Assist with month-end closing activities.

Skills

Accounts payable experience

Attention to detail

Organisational skills

Communication

Excel proficiency

Education

AAT qualification or working towards one

Tools

Coins

MRI Qube

Yardi

Job description

Build Your Future with Colby River

At Colby River, we are shaping the landscape of UK real estate. With expertise across Investment Management, Development Management and Property Management, we take a strategic, long-term approach to investing in, developing and operating high-quality residential communities across the UK.

We operate across key living sectors including Multi-Family Living, Single Family Housing (SFH) and Purpose-Built Student Accommodation (PBSA). By combining deep market insight with disciplined operational delivery, we create sustainable value for our investors and exceptional experiences for our residents.

With a forward-looking approach that responds to changing residential needs across the UK, we are building a platform designed for long-term growth.

About the Role

We are seeking a self-motivated and detail-oriented Accounts Payable Administrator with strong organisational skills and a proactive approach to their work. Reporting to the Accounting Manager, the role will involve invoice and delivery note matching, checking and processing supplier invoices, performing supplier reconciliations, responding to supplier queries, and managing both ad-hoc and scheduled bi-weekly supplier payments, along with associated purchase ledger administration.

This is an excellent opportunity to join a growing business that values professionalism, accountability, and continuous improvement.

Working Pattern

37.5 hours per week

Key Responsibilities

• Process supplier invoices, ensuring accuracy and timely posting within MRI Qube, Yardi, or Coins and match purchase orders and delivery notes to supplier invoices
• Liaise with property managers to obtain invoice approvals and resolve queries or disputes
• Reconcile supplier statements and investigate discrepancies
• Prepare and process bi-weekly BACS payment runs
• Maintain accurate and up-to-date accounts payable records
• Monitor and manage the accounts payable inbox, responding to queries promptly
• Liaise with suppliers and internal departments to resolve payment and invoice queries
• Assist with month-end closing activities
• Identify opportunities to improve accounts payable processes and reduce manual workload
• Support the Client Accounting Manager with ad hoc tasks and financial reporting

About You

You will demonstrate a genuine interest in understanding the key drivers of the business while maintaining a high level of discretion and confidentiality when handling sensitive financial information.

Essential

• Previous experience in an accounts payable or finance admin role
• Strong attention to detail and accuracy
• Good working knowledge of accounting software (e.g., Coins, MRI-Qube, Yardi)
• Proficient in Microsoft Excel and other Office applications
• Excellent communication and organisational skills
• Ability to work independently and manage multiple priorities

Desirable

• Experience in property management or real estate sector
• Familiarity with service charge accounting or leasehold management
• AAT qualification or working towards one (or QBE)

What We Offer

• Competitive salary of up to £30k
• Annual discretionary bonus
• Employer matched pension scheme
• Life insurance x3
• Generous annual leave entitlement, with the option to buy more
• Cycle to Work scheme
• Retail, leisure and lifestyle discounts
• Employee wellbeing support

Why Colby River?

Colby River combines disciplined investment with operational expertise and a commitment to quality at every stage of the asset lifecycle.

Joining us means being part of a business with clear direction and strong governance — where your contribution, whether operational or strategic, plays a vital role in our continued growth.