Accounts Payable Administrator

Workman LLP; Swindon; On-site; GBP 21,000 - 26,000; Full time

Job summary

Workman LLP is seeking an Accounts Payable Administrator to handle daily processing of supplier invoices for a diverse property portfolio including commercial, industrial, and retail properties. You will communicate with the accounts team, property managers, and suppliers to ensure timely payments and maintain client service standards.

The role supports the Senior AP Administrator and aims to meet KPIs. A high attention to detail, strong organisation, and teamwork are essential for success.

Qualifications

• Maths and English GCSEs (grades A-C) are required.
• Basic IT and software skills, especially Outlook and Excel.
• No accounting qualifications required.
• Ability to handle a high volume of supplier invoices.

Responsibilities

• Update control spreadsheets.
• Manage central email inboxes.
• Load invoices to the Clients approval system.
• Supplier account reconciliations, including processing of supplier refunds.
• Processing & Management of CIS deductions/payments.
• Management of Proforma Invoice payment process, ensuring Tax Invoices are received following payment.
• Liaising with asset managers regarding the approval of invoices and queries.
• Supplier & client query resolution.
• Banking duties; BACS/CHAPS, transfers.
• Any other duties that will ensure the smooth running of the accounting department.

Skills

Microsoft Outlook

Microsoft Excel

Attention to detail

Communication skills

Education

maths & English GCSEs

Job description

An Accounts Payable Administrator who is responsible for the daily processing of supplier invoices, for a diverse property portfolio's consisting of commercial, industrial & retail properties.

The role will require regular and direct communication with the accounts team as well as email & phone correspondence with our property managers and suppliers, to ensure the timely processing and payment of supplier invoices.

You will work closely with the accounts payable team as well as the Property Management teams to provide a best in class service to our clients.

What Matters Most In This Role

Building and maintaining close professional relationships with suppliers, and colleagues both within the accounting teams and the wider business is paramount to your success. Using your initiative will be encouraged. You will be required to process a high volume of supplier invoices on behalf of our clients.

This role will involve supporting the Senior Accounts Payable Administrator, ensuring that all tasks are completed on time, and to internal and client KPIs to ensure a best in class service is delivered to all Workman clients.

To be successful in this role, you will require a high level of attention to detail, strong organisational, prioritisation and communication skills as well as good team working skills and a desire to learn and develop within your role.

Day to day, you'll

• Updating control spreadsheets
• Management of central email inboxes
• Loading invoices to the Clients approval system
• Supplier Account Reconciliations, including processing of supplier refunds
• Processing & Management of CIS deductions/payments
• Management of Proforma Invoice payment process, ensuring Tax Invoices are received following payment
• Liaising with asset managers regarding the approval of invoices and queries
• Supplier & client query resolution
• Banking duties; BACS/CHAPS, transfers
• Any other duties that will ensure the smooth running of the accounting department

What We Expect Of You

• A proactive, practical, and positive approach to work is required
• Excellent and professional communication skills with the ability to build good working relationships with your colleagues, both within accounts and the wider business.
• No accounting qualifications are required for this role, however the following are key skill requirements:
• Math's & English G.C.S.E 9-4/A-C
• IT & Software Skills, particularly Microsoft Outlook and Microsoft Excel

Our core belief

Great Workmanship starts with getting the fundamentals right.

Even though we're in the property business, we're all about the people.

Everything we do is built on collaboration, empowerment, autonomy, and integrity - not just words, but how we actually work.

About Workman

As the UK's leading independent commercial property management specialist, Workman has an enviable position within the property industry.

We are proud of our longstanding relationships with many of our clients, some of whom we have worked with for more than 25 years. Our clients include leading institutional and sector-specialist investors, private property companies, public sector bodies and a growing number of overseas investors.

Equal opportunities

We are an equal opportunities employer, and it is our policy to recruit a diverse workforce and follow the guidelines of the Equality Act 2010.

This job description does not form part of your contract of employment and the duties may be amended from time to time.