Accounts payable administrator - 12 month FTC

Cluttons; Reading; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

25 days annual leave

Pension scheme

Cycle to work

Employee assistance programme

Job summary

Cluttons is seeking an Accounts Payable Administrator in Reading to ensure accurate processing of invoices, payments and supplier records across a diverse property portfolio. You will work with Estates Management, Surveying and Treasury teams to support timely financial operations, accuracy and compliance.

The role offers opportunities to develop experience in property finance and estates management through a collaborative environment and exposure to a broad range of financial processes.

Qualifications

• A-Level education or equivalent professional experience is required.
• Proficient in Excel, Word and Outlook with strong data accuracy.
• Excellent organisational and time management skills with attention to detail.
• Clear written and verbal communication and stakeholder management.

Responsibilities

• Manage and respond to queries via the Accounts Payable inbox.
• Liaise with suppliers, landlords and internal stakeholders to resolve invoices.
• Process recurring rental invoices accurately within timescales.
• Process ad hoc invoices including utilities and other property costs.
• Support weekly payment runs and supplier payments processing.
• Assist with VAT reporting and obtain VAT receipts from landlords.
• Maintain supplier/vendor records with data integrity and compliance.
• Coordinate with Treasury on payment files and refunds.
• Ensure financial records comply with procedures and are accurate.
• Support month-end activities and general finance administration.
• Contribute to continuous improvement and service delivery.

Skills

Attention to detail

Organisational skills

Communication skills

Multitasking

Education

A-Level or equivalent

Tools

Microsoft Office

Job description

The Accounts payable administrator is responsible for ensuring the accurate and timely processing of invoices, payments and supplier records across a diverse property portfolio. Working closely with the Estates Management, Surveying and Treasury teams, the role supports the smooth delivery of financial operations by managing accounts payable activities, resolving supplier and landlord queries, and maintaining high standards of accuracy and compliance. This is an excellent opportunity for an organised and detail-oriented individual who enjoys working in a collaborative environment and is looking to develop their experience within property finance and estates management. The role offers exposure to a broad range of financial and operational processes, providing opportunities to build technical knowledge and develop professionally.

Responsibilities

• Manage and respond to queries received through the Accounts Payable inbox.
• Liaise with suppliers, landlords and internal stakeholders to resolve invoice and payment queries.
• Process recurring rental invoices accurately and within agreed timescales.
• Process ad hoc invoices, including utility charges, insurance premiums and other property-related expenses.
• Support the preparation and execution of weekly payment runs.
• Assist with VAT reporting and obtain VAT receipts and supporting documentation from landlords.
• Maintain accurate supplier and vendor records, working closely with the Vendor Management team to ensure data integrity and compliance.
• Liaise with the Treasury team regarding payment files, refunds and other payment-related matters.
• Ensure financial records are maintained accurately and in accordance with company procedures.
• Assist with month-end and other finance administration activities as required.
• Contribute to continuous improvement initiatives that enhance efficiency and service delivery.
• Provide general administrative support to the Estates Management and Finance teams as required.

Qualifications

A-Level education or equivalent professional experience. Proficient in Microsoft Office applications, particularly Excel, Word and Outlook. Strong attention to detail with a high degree of accuracy. Excellent organisational and time management skills. Strong written and verbal communication skills. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. A proactive and customer-focused approach to stakeholder management. Ability to work both independently and collaboratively within a team.

Desirable Experience

• Desirable Experience working within a property, real estate, estates management or professional services environment.
• Previous experience in an Accounts Payable, Finance Administration or similar administrative role.
• Knowledge of VAT processes and invoice compliance requirements.
• Experience using finance or property management systems.
• Understanding of supplier onboarding and vendor management processes.
• Working towards, or interested in pursuing, a finance-related qualification such as AAT.

Benefits

• Holidays: 25 days increasing in line with length of service to a maximum of 30 days
• Wellbeing hours: 2 per month where no location flexibility cannot be offered
• Enhanced auto enrolment pension scheme - to help you save for the future
• Life assurance - to protect your loved ones
• Interest free season ticket loans
• Cycle to work scheme - discounted bicycles
• Flu and eye care vouchers - to keep you healthy
• Employee Assistance Programme - 24/7 health & wellbeing support
• Help@Hand Remote GP app - to give you and your family access to medical experts quickly
• Platform hosting 1000s of discounts at your favourite retailers, restaurants, supermarkets, leisure & days out venues, gyms and more
• Family & wellbeing policy - including enhanced maternity pay, menopause support, neurodiversity support, carer support, company sick pay and much more
• Plus a Flexible benefits policy that allows you to pick and choose additional benefits as below:
• Purchasing up to 5 days additional holiday
• Discounted gym membership
• Discounted dental insurance
• Discounted private medical insurance
• Discounted critical health insurance and more

We recognise that diversity in all its forms including but not limited to race, gender, age, sexual orientation, disability, and background - enriches our workplace and enhances our ability to serve our clients and community effectively.

Our goal is to create a culture where everyone feels empowered to bring their authentic selves to work, knowing their unique perspectives are welcomed and appreciated.

We actively seek applicants from all backgrounds and want you to get in touch even if you don't have all the skills we have asked for - we will support you with the development you need.