Accounts & Office Administrator (Hybrid)

Artemis Human Capital; Belfast City District; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Competitive salary

Skill development

Professional services exposure

Office operations experience

Job summary

Artemis Human Capital is recruiting for an Accounts & Office Administrator for a well-established professional services firm in Belfast. The role supports day-to-day finance and administration, welcomes clients, and helps keep the office running smoothly.

You will process invoices using Xero, manage records, liaise with suppliers and clients, and assist the Office Manager. The position suits someone with admin, customer service or finance experience who is organised, detail-oriented and

Qualifications

• Previous administrative, finance or customer-facing experience.
• Strong organisational skills and ability to manage competing priorities.
• Comfort with numerical information and data entry.
• Professional and discreet handling of confidential information.
• Proficiency in Microsoft Office applications; experience with Xero is advantageous.

Responsibilities

• Provide a warm, professional welcome to clients and visitors.
• Support day-to-day administration and smooth office operation.
• Process invoices, expenses and routine financial transactions using Xero.
• Assist with supplier and client account queries and liaise with colleagues.
• Maintain accurate electronic and paper records and keep information up to date.
• Support the Office Manager with correspondence and ad hoc tasks.
• Coordinate office supplies, facilities and meeting arrangements.
• Handle confidential information professionally and support the team.

Skills

Administrative experience

Customer service

Finance experience

Attention to detail

Organisation

Tools

Xero

Outlook

Word

Excel

Job description

We are currently recruiting for an Accounts & Office Administrator opportunity with a well-established professional services firm based in Belfast.

This is an opportunity to join a professional, client-focused environment where you’ll play a key role in the smooth running of the office while supporting day-to-day finance and administration activities. The role would suit someone with previous administrative, customer service or finance experience who is organised, detail-oriented and keen to develop their skills further.

Key Responsibilities:

• Providing a warm and professional welcome to clients and visitors, preparing meeting rooms and arranging refreshments.
• Supporting the day-to-day administration and smooth running of the office.
• Processing invoices, expenses and routine financial transactions using Xero.
• Assisting with supplier and client account queries, liaising with colleagues and external contacts as required.
• Maintaining accurate electronic and paper records, ensuring information is organised and up to date.
• Supporting the Office Manager with correspondence, general administration and ad hoc tasks.
• Coordinating office supplies, facilities and meeting arrangements.
• Handling confidential information professionally and supporting the wider team as required.

The Person:

• Previous experience in an administrative, finance or customer-facing role, or transferable skills from a similar environment.
• Strong organisational skills, with the ability to manage competing priorities and meet deadlines.
• Good attention to detail and confidence working with numerical information.
• A professional, approachable manner with the confidence to communicate with clients, colleagues and Partners.
• Competent in Microsoft Office, particularly Outlook, Word and Excel.
• A reliable and discreet approach when handling confidential information.
• Experience using Xero or another accounting system would be advantageous, alongside an interest in developing finance and office administration skills.

Package includes:

• Competitive salary
• Opportunity to develop finance and office administration skills.
• Exposure to a professional services environment, working closely with colleagues and Partners.
• Opportunity to build experience across both finance and wider office operations.

Tagged as: Administration, Invoicing, Payroll, Xero