Office Administrator (Finance)

Vanrath; Belfast City District; On-site; GBP 25,000 - 30,000; Full time

Job summary

Vanrath is recruiting an Office Administrator (Finance) to support a busy office team in Belfast. This is an excellent entry point to build skills in finance and office management.

You will split your time between general office administration and finance administration, working closely with the Office Manager to learn processes, manage records and support day-to-day operations. Full-time; part-time options considered.

Qualifications

• Experience in administrative, finance or customer-facing roles.
• Strong organisational skills and ability to manage priorities.
• Attention to detail with numerical data.
• Professional, approachable manner and good communication.
• Proficiency in MS Office (Outlook, Word, Excel).
• Willingness to learn finance and admin skills.
• Discretion with confidential information.

Responsibilities

• Welcome clients and visitors and host meetings.
• Assist with day-to-day administration and office operations.
• Process invoices and expenses in Xero.
• Liaise with suppliers and clients on queries.
• Maintain electronic and paper records.
• Support Office Manager with admin tasks.
• Coordinate office supplies and meeting arrangements.

Skills

Organisational skills

Attention to detail

Communication skills

Numerical aptitude

Microsoft Office proficiency

Education

Finance/accounting/business qualification

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Office Administrator (Finance)

VANRATH are delighted to be working with a well-established, growing firm to recruit an Office Administrator (Finance) to support a busy office team.

This is a great introductory role for a junior professional looking to start a career in finance and office management. You will work closely with the Office Manager in a blended position, splitting your time between general office administration and finance administration. It is an excellent opportunity to learn, develop and build your skills in a supportive environment.

Salary: £25,000-£30,000
Hours: Full-time (and part-time options considered)
Reporting to: Office Manager

About the Role

Key Responsibilities

• Provide a warm and professional welcome to clients and visitors, including preparing meeting rooms, hosting meetings and providing refreshments
• Assist with the day-to-day administration and smooth running of the office
• Process and maintain accurate financial information using Xero, including invoices, expenses and other routine finance records
• Assist with supplier and client account queries, liaising with colleagues and external contacts as required
• Maintain organised and accurate electronic and paper records
• Support the Office Manager with general administration, correspondence and ad hoc office tasks
• Help coordinate office supplies, facilities and meeting arrangements

What You Will Need

Essential

• Previous experience in an administrative, finance or customer-facing environment, or evidence of relevant transferable skills
• Strong organisational skills, with the ability to manage priorities and complete tasks accurately
• Good attention to detail and confidence working with numerical information
• A professional and approachable manner, with confidence communicating with clients and senior stakeholders
• Good written and verbal communication skills
• Competence in Microsoft Office, particularly Outlook, Word and Excel
• A willingness to learn new systems and develop finance and office administration skills
• A reliable and discreet approach when handling confidential or sensitive information

Desirable

• Previous experience using Xero or another accounting system
• Experience processing invoices, expenses or other financial records
• A finance, accounting, business or related qualification
• An interest in developing a career in finance, operations or office management

What's on Offer

• Salary of £25,000 - £30,000
• A supportive team and the chance to develop your skills in finance and office management
• A great entry point into the world of finance