Accounts Adminstrator

Ad Warrior Ltd; Larkhill; On-site; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Staff discount online store

Company events

Refer a friend Scheme - £150+

On-site Fully Equipped Gymnasium

Job summary

GreensafeIT is seeking an Accounts Administrator to own invoicing and purchasing processes, ensuring accuracy and timely processing while supporting the finance team. You will manage supplier relations, monitor outstanding invoices, and help keep financial records up to date in a busy office setting.

The role requires attention to detail, organisation, and good communication to ensure smooth operations and compliance with company policies.

Qualifications

• Experience with invoicing and basic financial processes.
• Familiarity with accounts payable/receivable and purchasing.
• Proficient in Excel and basic accounting systems.

Responsibilities

• Take ownership of day-to-day invoicing processes and ensure accuracy.
• Monitor outstanding invoices and support timely payment.
• Coordinate purchasing with approved suppliers within budget.
• Maintain accurate financial and purchasing records.

Skills

Invoices

Accounts receivable

Purchasing

Excel

Sage 50

Attention to detail

Communication

Education

Finance/admin qualification

Job description

Accounts Administrator

Salary

£25,000 - £30,000 dependant on experience

Contract

Permanent, full time 37.5hrs Monday-Friday, in office - (not a hybrid or remote role).

At GreensafeIT, we are an IT recycler and supplier of IT services, having overseen more than 3 million devices throughout the IT lifecycle. As a result, we are perfectly placed to provide our customers with expert guidance and advice across this complex and fast-moving market.

We provide a comprehensive range of IT lifecycle services including IT spares and nationwide logistics, datacentre and office relocations, device configuration and builds, bonded stock solutions, on-site engineering support, project management services

Are you organised, commercially aware and enjoy keeping things running smoothly behind the scenes? We're looking for a proactive individual to take ownership of our invoicing and purchasing processes, ensuring invoices are accurate and processed efficiently while supporting the business with the timely purchase of goods and services. You'll play an important role in making sure our teams have what they need to operate effectively, combining attention to detail with a practical, business-focused approach.

Key Responsibilities:

• Take ownership of the day-to-day invoicing process, ensuring invoices are accurate, timely and correctly recorded.
• Monitor outstanding invoices and work with colleagues and customers to resolve queries and discrepancies and support timely payment.
• Coordinate the purchasing of goods and services, ensuring orders are placed with approved suppliers, on time and within budget.
• Build strong supplier relationships, helping to secure competitive pricing and reliable delivery.
• Keep financial and purchasing records accurate, organised and up to date, supporting reporting and audit requirements.
• Provide support to the wider Finance team with financial data, reporting and general administration.
• Help ensure processes are carried out in line with company policies, financial controls and relevant regulations.
• Be a flexible and supportive team member, stepping in to help colleagues during busy periods and providing cover where needed.

Competencies & Behaviours:

• Previous experience in a finance, accounts or administrative role, ideally with exposure to invoicing, accounts receivable or purchasing.
• A good understanding of basic financial principles and the ability to work accurately with financial information.
• Confident using Microsoft Office, particularly Excel; experience with accounting systems such as Sage 50 would be advantageous.
• Highly organised and methodical, with the ability to manage multiple tasks and priorities effectively.
• Strong attention to detail, with a commitment to getting things right first time.
• Clear and confident written and verbal communication skills, with the ability to build positive relationships with colleagues and suppliers.
• A self-motivated team player who can work independently while also supporting colleagues when required.

Benefits:

• Staff discount online store
• Company events
• Refer a friend Scheme - £150+
• On-site Fully Equipped Gymnasium