Accounts Specialist

Gi Group; Greater London; On-site; GBP 40,000 - 43,000; Full time

Job summary

Gi Group is seeking an Accounts Specialist for an office-based role in Greater London. You will manage high-volume purchase ledger tasks and support credit control, with responsibility for supplier payments and account management. The role is a 6-month temporary contract through the agency, with potential to become permanent.

You will report to the Finance Director and work Monday to Friday, 08:00-16:30. The role requires strong Excel skills and experience with Sage 200 or similar accounting

Qualifications

• Previous experience in an Accounts Assistant, Purchase Ledger or Credit Control role
• Good understanding of accounting principles
• Excellent attention to detail and high level of accuracy
• Strong organisational and time management skills
• Confident communicator with an excellent telephone manner
• Competent in Microsoft Excel, Outlook and Word
• Experience using accounting software (preferably Sage 200 or similar)
• Ability to prioritise workload and meet deadlines
• Professional, reliable and trustworthy

Responsibilities

• Process and post supplier invoices accurately and promptly
• Match purchase invoices to purchase orders and goods received notes
• Reconcile supplier statements and resolve invoice discrepancies
• Manage a portfolio of supplier accounts, ensuring accurate records and timely payment
• Prepare supplier payment runs in line with company payment terms
• Liaise with suppliers to resolve invoice queries and payment issues
• Maintain supplier master data and ensure records remain accurate
• Assist with month-end purchase ledger reconciliations
• Maintain organised electronic and paper filing systems
• Pay outstanding payments and reconcile remittances
• Manage a portfolio of customer accounts within the credit control function
• Monitor customer balances and ensure payments are received within agreed credit terms
• Chase overdue/over credit limit accounts and report issues to the Finance Director
• Reconcile customer accounts and investigate payment discrepancies
• Produce aged debtor reports and highlight overdue accounts
• Escalate unresolved issues to the Finance Director where appropriate
• Monitor proforma accounts, ensuring payments are received before orders are released
• Support month-end and year-end finance processes
• Assist with financial reporting and reconciliations
• Respond promptly to finance-related enquiries
• Assist with audits by preparing supporting documentation
• Provide general administrative support to the finance department
• Undertake other reasonable duties as requested by the Finance Director

Skills

Attention to detail

Organisational skills

Time management

Communication skills

Numerical ability

Education

AAT qualification

Tools

Sage 200

Microsoft Excel

Outlook

Word

Job description

We're looking for an Accounts Specialist to provide efficient and accurate financial administration, with a primary focus on a high-volume purchase ledger. You'll play a key role in ensuring suppliers are paid accurately and on time, while also supporting credit control, debt collection, and account management to maintain strong customer relationships.

Reports to: Finance Director

Location/Hours: Office-based, Monday to Friday, 08:00-16:30 (30-minute unpaid break)

Pay Rate: 20.50 per hour

Contract: 6-month temporary contract through the agency, with potential to become permanent

Notice Period: Candidates must have no more than one month's notice

Key Responsibilities of the Accounts Specialist:

Purchase Ledger / Accounts Payable

• Process and post supplier invoices accurately and promptly
• Match purchase invoices to purchase orders and goods received notes
• Reconcile supplier statements and resolve invoice discrepancies
• Manage a portfolio of supplier accounts, ensuring accurate records and timely payment
• Prepare supplier payment runs in line with company payment terms
• Liaise with suppliers to resolve invoice queries and payment issues
• Maintain supplier master data and ensure records remain accurate
• Assist with month-end purchase ledger reconciliations
• Ensure invoices are correctly authorised in line with company procedures
• Maintain organised electronic and paper filing systems
• Pay outstanding payments and reconcile remittances

Credit Control / Accounts Receivable

• Manage a portfolio of customer accounts within the credit control function
• Monitor customer balances and ensure payments are received within agreed credit terms
• Chase overdue/over credit limit accounts and report issues to the Finance Director
• Reconcile customer accounts and investigate payment discrepancies
• Produce aged debtor reports and highlight overdue accounts
• Escalate unresolved issues to the Finance Director where appropriate
• Monitor proforma accounts, ensuring payments are received before orders are released

General Finance Support

• Support month-end and year-end finance processes
• Assist with financial reporting and reconciliations
• Respond promptly to finance-related enquiries
• Assist with audits by preparing supporting documentation
• Provide general administrative support to the finance department
• Undertake other reasonable duties as requested by the Finance Director

This list is not exhaustive and may change in line with business needs.

Requirements of the ideal Accounts Specialist:

Essential

• Previous experience in an Accounts Assistant, Purchase Ledger or Credit Control role
• Good understanding of accounting principles
• Excellent attention to detail and high level of accuracy
• Strong organisational and time management skills
• Confident communicator with an excellent telephone manner
• Competent in Microsoft Excel, Outlook and Word
• Experience using accounting software (preferably Sage 200 or similar)
• Ability to prioritise workload and meet deadlines
• Professional, reliable and trustworthy

Desirable

• AAT qualification or currently studying towards AAT
• Minimum of 3 years' relevant experience in accounts/finance/purchase ledger/credit control
• Experience in a manufacturing or food industry environment
• Knowledge of purchase order systems
• Experience of month-end accounting procedures

Personal Attributes

• Highly organised with strong numerical ability
• Positive and proactive attitude
• Excellent problem-solving skills
• Able to work independently and as part of a team
• Professional, customer-focused, and committed to confidentiality and accuracy

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