Account Admin Executive

Confidential; Greater London; Hybrid; GBP 21,000 - 33,000; Part time

Job summary

Confidential is seeking a Part-Time Commercial & Account Operations Admin/Executive to provide administrative and data support across global retail accounts. The role combines office-based coordination in London with three working days per week to ensure smooth operation of listings, pricing, and promotional schedules.

You will maintain account databases, support documentation processes, and collaborate with Supply Chain, Finance, Marketing, and Logistics to meet account requirements and on-time

Qualifications

• Exceptional organizational skills with rigorous attention to detail.
• Strong numerical aptitude and comfort working with data sets and spreadsheets.
• Clear, professional written and verbal communication.

Responsibilities

• Assist with the day-to-day administrative running of key retail, wholesale, and distributor accounts across domestic and international markets.
• Prepare and submit accurate account documentation, including New Line Forms (NLFs), listing templates, range review forms, and vendor setup paperwork on time.
• Maintain accurate product, pricing, master data, and promotional schedules across customer portals, distributor files, and internal systems.
• Coordinate product samples, marketing collateral, point-of-sale materials, and product specification sheets for account managers and buyer.
• Compile, format, and organize sales, EPOS, and performance data from customer portals and distributor reports.
• Update regular sales dashboards, account trackers, and reporting packs for internal business reviews and account meetings.
• Monitor stock availability trackers, flag potential supply risks or inventory delays, and support forecasting administration alongside Supply Chain.
• Maintain internal critical paths, promotional calendars, and central account repositories.
• Collaborate closely with Supply Chain, Finance, Marketing, NPD, and Logistics to support account requirements and on-time execution.
• Handle day-to-day customer query ticketing, order tracking follow-ups, and account-related administrative requests.

Skills

Organizational skills

Numerical aptitude

Data handling

Communication

Attention to detail

Excel

Tools

Excel

Job description

We are seeking an organized, detail-oriented Part-Time Commercial & Account Operations Admin/Executive to provide administrative, operational, and data support across our client commercial accounts. Working 3 days a week (including 1 day in their London office), this support-focused role ensures smooth operational execution across their global retail partners, distributors, and key commercial accounts.

You will play a vital role maintaining account databases, setting up new listings, coordinating documentation, and supporting commercial operations.

Our client is fast-growing, innovative wellness brand dedicated to providing high-quality, effective, and great-tasting vitamins. They have strong retail partnerships and ambitious growth plans, They are expanding our presence across both UK grocery and international markets.

Account & Commercial Administration

• Assist with the day-to-day administrative running of key retail, wholesale, and distributor accounts across domestic and international markets.
• Prepare and submit accurate account documentation, including New Line Forms (NLFs), listing templates, range review forms, and vendor setup paperwork on time.
• Maintain accurate product, pricing, master data, and promotional schedules across customer portals, distributor files, and internal
• Coordinate product samples, marketing collateral, point-of-sale materials, and product specification sheets for account managers and buyer

Sales Data & Reporting Support

• Compile, format, and organize sales, EPOS, and performance data from customer portals, syndicated platforms (e.g., Nielsen, Circana), and distributor reports.
• Update regular sales dashboards, account trackers, and reporting packs for internal business reviews and account meetings.
• Monitor stock availability trackers, flag potential supply risks or inventory delays, and support forecasting administration alongside Supply Chain.

Cross-Functional Execution & Operations

• Maintain internal critical paths, promotional calendars, and central account repositories.
• Collaborate closely with Supply Chain, Finance, Marketing, NPD, and Logistics to support account requirements and on-time execution.
• Handle day-to-day customer query ticketing, order tracking follow-ups, and account-related administrative requests

KPI & Dimensions

• Accuracy & Timeliness: Flawless, on-time completion of listing documentation (NLFs), pricing updates, and promotional setups.
• Data Integrity: Reliable, accurate, and up-to-date account trackers, master pricing files, and inventory records.
• Operational Efficiency: Smooth coordination with internal departments (Supply Chain, Operations, Finance) to support account execution standards.

Personal Attributes & Competency

• Exceptional organizational skills with rigorous attention to
• Strong numerical aptitude and comfort working with data sets and spreadsheets.
• Clear, professional written and verbal communication

Reliable team player capable of managing operational priorities effectively across 3 working days per week.