Academic Administrator and PA to the Assistant Head – Academic

Bloxham School Ltd; United Kingdom; Remote; GBP 12,000 - 14,000; Part time

Job summary

Bloxham School Ltd is seeking an organised Academic Administrator and PA to the Assistant Head – Academic. The role supports GCSE and Post-16 processes, examinations and academic operations within a busy school environment.

You will work with Heads of Department, staff, students and parents, using iSAMS and Involve MIS, to maintain confidential records and termly data. 15 hours/week, term time plus 8 summer days, start ASAP.

Qualifications

• Educated to A Level or equivalent.
• Good knowledge of databases and spreadsheets.
• Strong organisational and administrative skills.
• Excellent attention to detail, including proofreading.
• Ability to manage confidential records and handle sensitive information.
• Experience in a school environment and familiarity with iSAMS and Involve MIS.

Responsibilities

• Coordinating GCSE and Post-16 subject choices and timetabling.
• Preparing academic materials and documentation (e.g., Academic Handbook).
• Supporting Heads of Department with reviews and administration.
• Preparing and circulating parental correspondence; organising parents’ evenings.
• Administering internal examinations and distributing certificates.
• Using iSAMS and Involve for data management and reporting; termly rollover.

Skills

Organisational skills

Attention to detail

Time management

Communication skills

Discretion

Teamwork

Education

A Level or equivalent

Tools

iSAMS

Involve MIS

Job description

Bloxham School is seeking to appoint a highly organised, proactive and detail-focused Academic Administrator and PA to the Assistant Head – Academic. This is an excellent opportunity for someone with strong administrative skills who enjoys working in a busy educational environment and wants to play a key role in supporting the smooth running of the School’s academic operations.

The successful candidate will provide comprehensive administrative support to the Assistant Head – Academic, alongside coordinating important academic processes, examination administration and the effective use of the School’s management information systems. Working closely with teaching staff, Heads of Department, students and parents, the post holder will help ensure that academic administration is efficient, accurate and well organised.

• £10,864 per annum (full time equivalent of £32,537)

Working Arrangements:

• 15 hours per week
• Term time only (34 weeks per year), plus 8 days during the summer holidays.

Start Date:

• As soon as possible

About the Role

You will provide high-quality administrative support across the academic function, helping to coordinate key academic processes while ensuring the Assistant Head – Academic is supported effectively in their day-to-day responsibilities.

Key responsibilities include:

• Coordinating the administration of GCSE and Post-16 subject choices, subject changes and timetabling.
• Preparing academic materials and documentation, including the Academic Handbook and information for the start of each term.
• Supporting Heads of Department with departmental reviews, plans and related administration.
• Preparing and circulating parental correspondence and supporting arrangements for parents’ evenings and Sixth Form transition.
  Administering internal examinations, including the collection and organisation of examination papers.
• Assisting with external examination results, responding to queries and distributing examination certificates.
• Using iSAMS and Involve systems to support academic administration, data management, registration analysis, reporting and termly rollover processes.
• Providing support and guidance to teaching and non-teaching colleagues on relevant aspects of iSAMS and Involve, including new staff induction.
• Managing schedules, arranging meetings, preparing agendas and minutes, handling correspondence and maintaining accurate and confidential records.

About the Administration Department

The Administration Department at Bloxham School plays a vital role in ensuring the smooth and efficient operation of the School. Providing essential support across a range of functions, the department enables teaching and support staff to focus on delivering high-quality education and care to students.

Through effective organisation, responsive communication and reliable administrative support, the department helps create a welcoming and well-managed environment for the whole school community.

About You

We are looking for an organised, reliable and adaptable individual who takes pride in producing accurate, high-quality work and can manage a varied workload with professionalism and discretion.

• Educated to A Level or equivalent.
• Good knowledge of databases and spreadsheets.
• Strong organisational and administrative skills.
• Excellent attention to detail, including the ability to proofread accurately and maintain high standards of spelling, grammar, presentation and layout.
• Ability to compose clear and professional routine correspondence.
• Good written and verbal communication skills.
• Strong time management skills, with the ability to multitask and manage conflicting priorities.
• A methodical approach, with the ability to organise and prioritise your own workload.
• Good interpersonal skills and the ability to work collaboratively as part of a team.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• A calm and flexible approach, with the ability to respond positively to unexpected situations.
• Willingness to undertake training and develop new skills.
• Previous experience in a similar administrative role.
  Experience of working in a school environment.
  Knowledge of iSAMS and Involve management information systems.

You will also be approachable, professional and responsive, with the confidence to communicate effectively with colleagues, students and parents. The ability to work accurately and independently, while contributing positively to a collaborative team, will be essential.

Why Join Bloxham School?

• Play a key role in supporting the School’s academic operations.
  Work closely with the Assistant Head – Academic and colleagues across the School.
  Contribute to the smooth delivery of important academic processes and examinations.
  Join a supportive administrative team within a thriving independent school community.
  Access training and development opportunities to enhance your skills.

Please use the link below to view a full description and person specification for this role.

• For an introduction to Bloxham School and the benefits offered to staff please view our ‘Working at Bloxham School’ booklet here .

For further information about the school please visit the Bloxham School website. If you have any queries, please contact the HR Department on 01295 724379 or at [e-mail].

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS). The School may carry out online searches on shortlisted applicants and all applicants will be required to provide details of their online profile, including social media account names/handles, as part of their application.

The safeguarding responsibilities of the post include:

The post holder’s responsibility will include promoting and safeguarding the welfare of children and young persons for whom s/he is responsible, or with whom s/ he comes into contact. The post holder will be required to adhere to and ensure compliance with the School’s Child Protection Policy at all times. If, in the course of carrying out the duties of the post, the post holder becomes aware of any actual or potential risks to the safety or welfare of children in the School, s/he must report any concerns to the School’s Designated Safeguarding Lead.

The post is exempt from the Rehabilitation of Offenders Act 1974. The School is therefore permitted to ask job applicants to declare all convictions and cautions on a self-declaration form in advance of attending an interview (including those which are “spent” unless they are “protected” under the DBS filtering rules) in order to assess their suitability to work with children.