Data Administrator (12 Month Maternity Cover)

Beech Hall School Ltd; Wimbledon; Remote; GBP 22,000 - 28,000; Full time

Job summary

Hall School Wimbledon is seeking a proactive Data Administrator on a 12-month maternity cover contract. The role focuses on accurate data handling across school systems, supporting communications and events, and ensuring smooth day-to-day administration for staff, students and families.

You will manage iSAMS data, contribute to newsletters, calendar management and HR admin while maintaining confidentiality and safeguarding compliance.

Qualifications

• Must have strong data handling and accuracy
• Experience with school MIS is preferred
• Excellent IT skills and ability to manage multiple data modules

Responsibilities

• Maintain and update data across iSAMS, including student records, reports and timetables
• Produce and distribute communications via the parent portal
• Support planning and administration of educational visits and trips
• Manage and maintain the school calendar and events
• Coordinate weekly school newsletters and content from across the school
• Update website content and assist with social media
• Assist with organisation of parents' evenings and school photographs
• Support HR administration and confidentiality requirements
• Cover reception when required and provide a welcoming service to visitors

Skills

Data management

iSAMS

Organisational skills

Communication

Confidentiality

Education

A levels

Tools

iSAMS

Job description

Data Administrator (12 Month Maternity Cover)

Lead the Past. Influence the Future

Job Title: Data Administrator (12 Months Maternity Cover)
Location: Hall School, Wimbledon, SW20 8HF
Salary: Depending on experience
Hours: 40 hours per week
Contract: Fixed Term (until December 2027) | Term Time
Start: January 2027

UK applicants only. This role does not offer sponsorship.

About the School

Hall School Wimbledon is a vibrant, proudly non-selective co-educational day school, offering a contemporary and inclusive education in a nurturing and inspiring environment. Located on a unique campus in the heart of Wimbledon, we are committed to enabling every student to flourish and become an independent learner for life.

Our ethos is rooted in outstanding pastoral care, small class sizes (12-15 students), and a personalised approach to teaching that supports a wide range of abilities. We pride ourselves on our collaborative staff culture and strong relationships across the school community.

About the Role

Are you a highly organised and detail-oriented administrator with a passion for data accuracy and efficient processes? We are looking for a proactive Data Administrator to join our busy and supportive school team. This is a varied and rewarding role at the heart of the school's operations, where you will play a key part in ensuring information is accurate, communications run smoothly, and staff, students and families receive outstanding support.

Working closely with colleagues across the school, you will manage key data systems, support school events and communications, and contribute to the effective day-to-day running of the administration function.

About the Role

As our Data Administrator, you will:

• Maintain and update data across all modules of iSAMS, including academic records, reports, timetables and year-end processes.
• Produce and distribute communications through the parent portal.
• Support the planning and administration of educational visits and school trips.
• Manage and maintain the school calendar, ensuring information is accurate and up to date.
• Create and coordinate the weekly school newsletter, gathering content from across the school.
• Update website content and support the school's social media presence.
• Assist with the organisation and administration of parents' evenings.
• Coordinate school photographs, vaccination programmes and other key events.
• Maintain staff training records and compliance documentation.
• Provide administrative support for HR activities and processes.
• Cover reception when required, delivering a professional and welcoming service to visitors, parents and staff.
• Undertake a range of general administrative duties to support the wider school team.

What We're Looking For

We're seeking an enthusiastic and professional individual who:

• Is educated to A Level stage
• Has excellent attention to detail and a high level of accuracy when handling data.
• Is confident using IT systems and databases, ideally with experience of school management information systems.
• Has strong organisational and time management skills, with the ability to manage multiple priorities.
• Communicates effectively with a wide range of stakeholders.
• Is proactive, adaptable and able to work both independently and as part of a team.
• Maintains confidentiality and handles sensitive information appropriately.
• Shares our commitment to safeguarding, compliance and continuous improvement.

About Blenheim

Blenheim Schools is a growing family of innovative, high-quality independent schools committed to enabling outstanding futures for every student. Our ethos centres on truly understanding each child, their talents, character and aspirations by providing a personalised, ambitious education that helps every child to thrive.

We deliver a broad, enriching curriculum supported by tailored teaching and exceptional pastoral care. We celebrate individuality, nurture confidence and champion every learner so they can discover their strengths and achieve their potential.

Joining Blenheim Schools means becoming part of a collaborative, forward-thinking community that values creativity, inclusion and professional growth. Our teams are united by a shared belief in the power of education to transform lives and by a commitment to delivering outstanding experiences for students and families.

We are proud to be a part of OFG Education who in 2025 were officially certified as a 'Great Place to Work' for the sixth year running.

We reserve the right to close the vacancy early if we receive a high volume of suitable applications.

OFG Education is committed to carrying out a fair, thorough and efficient recruitment process in line with Keeping Children Safe in Education. Whilst we aim to keep applicants informed throughout, OFG Education does not accept liability for any loss of earnings or other associated costs incurred by applicants as a result of delays or changes in the compliance process. All stages of the compliance process are subject to necessary safeguarding checks and compliance with statutory requirements, which may affect timescales.