Office Assistant - Chalfont St Peter Church of England Academy

Buckinghamshire Council; Chalfont St. Peter; Remote; GBP 6,800 - 25,000; Part time

Job summary

Chalfont St Peter Church of England Academy is seeking a friendly Office Assistant to join our busy school office. The role involves welcoming pupils, parents and visitors, handling day-to-day administration and supporting attendance, admissions and communications.

You will work as part of a small team in a term-time, part-time contract, pro rata to hours, with a focus on safeguarding and professional service.

Qualifications

• Strong administrative and organisational skills with attention to detail.
• Excellent verbal and written communication, friendly and approachable.
• Good literacy, numeracy and IT skills; comfortable with Microsoft Word and Excel.

Responsibilities

• Welcome and support pupils, parents, carers and visitors, acting as first point of contact.
• Maintain smooth office operations: records, calendars, supplies and general administration.
• Support pupil administration and attendance, admissions and trips.
• Coordinate school communications and events such as meetings and parents' evenings.
• Uphold safeguarding, data protection and confidentiality in all duties.

Skills

Administrative experience

Customer service

IT skills

Microsoft Word

Microsoft Excel

Education

GCSEs or equivalent

Tools

Microsoft Word

Microsoft Excel

Office systems

Job description

Office Assistant - Chalfont St Peter Church of England Academy

Location: Chalfont St. Peter

We are looking for someone who shares our commitment to our pupils and our school community and who will take pride in being a welcoming, professional and supportive representative of Chalfont St Peter CE Academy.

Hours of work:

Monday - 8.30am to 12.30pm

Tuesday - 8.30am to 12.30pm

Wednesday - 11.45am to 3.45pm

Term time only: Yes

Salary type: Bucks Pay

Salary Details: From £25,082 pa, FTE, pro rata for hours worked, term time only. Actual salary is from £6,750pa

Contract type: Permanent

Hours: Part-time

Interviews to be held: tbc

About us

Chalfont St Peter Church of England Academy is a place where children are inspired to learn, grow and succeed. At the heart of everything we do is our shared vision: "Bringing joy… inspiring success."

We are proud to be a nurturing and inclusive school family, where every child is known, valued and encouraged to flourish. Our love of learning underpins all that we do, and we celebrate the unique strengths and talents of each individual.

As a vibrant and forward-thinking academy at the centre of our village community, we are proud of the strong relationships between our staff, pupils and families. Together, we create a happy, supportive and inspiring environment where children feel confident to challenge themselves and achieve their very best.

As a member of our school office team, you will play an important role in creating this positive experience. Whether welcoming a new family to the school, supporting a pupil, assisting a member of staff or ensuring that an important message reaches a parent or carer, the work you do will contribute directly to the smooth running of the school and the wellbeing of our pupils.

As one of the first points of contact for our school, you will play an important role in creating a warm, welcoming and professional experience for pupils, parents, carers, visitors and colleagues. You will be an ambassador for Chalfont St Peter CE Academy, representing our vision, values and Christian ethos in everything you do.

Working as part of our busy school office, you will provide a wide range of administrative support and help ensure the smooth day-to-day running of the school. No two days are likely to be the same, with responsibilities ranging from reception and attendance administration, to communications, admissions and general office organisation.

This is a varied and rewarding role for someone who enjoys working with people, is highly organised and takes pride in providing an efficient and supportive service.

What We Can Offer:

• A warm, welcoming and supportive staff team
• The opportunity to make a meaningful difference every day
• A varied role where every day brings something different
• The opportunity to develop your skills and experience within a supportive environment
• The chance to become an important part of our school community

Please see attached Job description for further information.

About you

What You'll Do:
As part of our committed school office team, you will:

• Welcome and support pupils, parents, carers and visitors, providing a friendly, professional and efficient first point of contact.
• Keep the school office running smoothly, managing records, correspondence, calendars, supplies, equipment and day-to-day administration.
• Support pupil administration and attendance, maintaining accurate and confidential records and assisting with admissions, trips and visits.
• Help deliver effective school communications and events, supporting meetings, parents' evenings, productions and other activities.
• Promote a safe and positive school environment, following safeguarding, confidentiality, data protection and other school procedures at all times.

What We're Looking For:
We are looking for someone who:

• Has strong administrative and organisational skills, with excellent attention to detail and the ability to prioritise tasks and meet deadlines in a busy environment.
• Communicates confidently and professionally, both verbally and in writing, and is friendly, approachable and able to build positive relationships with pupils, parents, colleagues and visitors.
• Has good literacy, numeracy and IT skills, including confidence using Microsoft Word, Excel and other office systems and equipment.
• Is proactive, flexible and able to use their own initiative, remaining calm under pressure and responding positively and effectively when unexpected situations arise.
• Understands the importance of confidentiality, safeguarding and professional conduct, and is committed to supporting the school's Christian ethos, values and the wellbeing of all pupils.

Previous experience of working in a school environment would be desirable, although we would welcome applications from candidates with strong administrative and interpersonal skills who are keen to develop their experience within a school setting.

Other information

You can learn more about our school by visiting www.cspacademy.org.uk or following @cspa_head on Instagram, Facebook or Twitter.

If you would like an informal chat about the role with a member of the Senior Leadership Team, please call 01753 883982.

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. Appointments are subject to an enhanced DBS disclosure. Online searches may be completed as part of due diligence checks.

This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:
All unspent convictions and conditional cautions
All spent convictions and adult cautions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020).
For further information on filtering please refer to Nacro guidance and the guidance issued by the Ministry of Justice (see, in particular, the section titled ‘Exceptions Order’).
It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children. All shortlisted applicants will be required to complete self-disclosure form and return prior to interview.