School Admin Assistant

Supply Desk Ltd; Marlow; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Refer a Friend scheme

Job summary

Supply Desk Ltd is seeking a School Admin Assistant for a full-time role at a welcoming Marlow school. You will provide essential administrative support to ensure the smooth day-to-day running of the school office, working with staff, pupils, parents and visitors.

The ideal candidate will be organised, professional and confidential, comfortable handling sensitive information, and capable of prioritising multiple tasks in a busy environment. Training and development opportunities are available.

Qualifications

• Previous administrative or office-based experience is desirable.
• Excellent organisational skills, with the ability to prioritise tasks and meet deadlines.
• Strong written and verbal communication skills.
• Good IT skills, including experience using Microsoft Office applications such as Word, Excel, and Outlook.

Responsibilities

• Provide general administrative support to the school office, including filing, photocopying, printing, and data entry.
• Answer telephone calls, respond to emails, and deal with enquiries from parents, carers, staff, and visitors professionally.
• Maintain accurate pupil records, attendance registers, and other school documentation.
• Assist with pupil admissions, attendance monitoring, and updating school databases where required.
• Welcome visitors to the school, manage sign-in procedures, and ensure safeguarding protocols are followed.
• Support the organisation of meetings, appointments, school events, and other administrative activities.
• Handle sensitive information confidentially and in accordance with data protection policies.
• Assist teaching staff and the senior leadership team with administrative tasks as required.
• Monitor office supplies and assist with ordering stationery and other essential resources.
• Follow school policies and procedures, particularly those relating to safeguarding, child protection, health and safety, and confidentiality.
• Work collaboratively with colleagues to ensure the efficient running of the school office.

Skills

Organisational skills

Communication skills

IT skills

MS Office

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

School Admin Assistant

Location: Marlow

Contract: Full-time

Salary: MPS / UPS

Start Date: October 2026

Application Closing Date: 26th October 2026

About the Role

Are you an organised, reliable, and friendly individual with excellent administrative skills? We are seeking a dedicated School Admin Assistant to join a welcoming and supportive school. The successful candidate will provide essential administrative support to ensure the smooth day-to-day running of the school office. This is an excellent opportunity for someone with strong organisational and communication skills who enjoys working in a busy school environment and supporting staff, pupils, parents, and visitors. The ideal candidate will be professional, approachable, and able to manage multiple tasks efficiently while maintaining confidentiality and contributing to a positive school environment.

Key Responsibilities

• Provide general administrative support to the school office, including filing, photocopying, printing, and data entry.
• Answer telephone calls, respond to emails, and deal with enquiries from parents, carers, staff, and visitors professionally.
• Maintain accurate pupil records, attendance registers, and other school documentation.
• Assist with pupil admissions, attendance monitoring, and updating school databases where required.
• Welcome visitors to the school, manage sign-in procedures, and ensure safeguarding protocols are followed.
• Support the organisation of meetings, appointments, school events, and other administrative activities.
• Handle sensitive information confidentially and in accordance with data protection policies.
• Assist teaching staff and the senior leadership team with administrative tasks as required.
• Monitor office supplies and assist with ordering stationery and other essential resources.
• Follow school policies and procedures, particularly those relating to safeguarding, child protection, health and safety, and confidentiality.
• Work collaboratively with colleagues to ensure the efficient running of the school office.

Requirements

• Previous administrative or office-based experience is desirable.
• Excellent organisational skills, with the ability to prioritise tasks and meet deadlines.
• Strong written and verbal communication skills.
• Good IT skills, including experience using Microsoft Office applications such as Word, Excel, and Outlook.
• A professional, friendly, and approachable manner when dealing with pupils, parents, staff, and visitors

Why Apply?

• Full-time opportunity within a welcoming and inclusive school.
• A rewarding role supporting pupils’ educational experience.
• Access to training and professional development opportunities.
• Refer a Friend scheme – earn up to £150 collectively.

Supply Deskis committed to safeguarding and promoting the welfare of children and young people. All successful applicants will be subject to safer recruitment checks, including an enhanced DBS check, and must be willing to comply with all safeguarding requirements.