Academic Administrator

LLOYD'S REGISTER INTERNATIONAL

Peterborough

On-site

GBP 24,000 - 26,000

Full time

45 hours ago

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Benefits offered by this job

Free on-site staff parking

Complimentary staff meals

Job summary

The Peterborough School is seeking an Academic Administrator to join our administrative team. You will maintain and support electronic academic systems, provide support to the Senior Leadership Team and academic staff, and help manage data, timetables and reports. Hours are 8.00am to 4.30pm, term-time with some holiday working (41 weeks).

Salary £24,207–£26,000 actual (£28,080–£30,160 FTE). The role includes safeguarding responsibilities and on-site parking; a complementary staff meal is

Qualifications

GCSE Maths and English at Grade C or above
Experience running administrative and clerical systems
Experience with management information systems/databases

Responsibilities

Maintaining and developing the School’s academic management information systems
Producing, analysing and evaluating academic data and reports
Organising parents’ evenings and timetables
Providing secretarial support to Senior Leaders and staff
Ensuring data protection compliance and records management

Skills

Literacy

Numeracy

IT skills

Communication

Teamwork

Education

GCSE Maths & English

Office administration IT qualifications

Tools

iSAMS

SIMS

PASS

Outlook

Word

Excel

Job description

Academic Administrator

Permanent, Full Time

Working Hours between 8.00am to 4.30pm

Term-time + some holiday working (41 weeks in total)

Salary between £24,207 and £26,000 actual (£28,080 and £30,160 FTE)

The Peterborough School (TPS) is an Independent Day School delivering exceptional education and nurturing children from Nursery through to Sixth Form. The School is set in beautiful and historic grounds with excellent facilities, in the heart of Peterborough, benefitting from both superb transport links and our own secure car park.

We are now seeking to recruit a highly effective administrator to join our successful team. The post holder will be responsible for maintaining and supporting electronic academic systems throughout the School. The post holder will provide administrative support to members of the Senior Leadership Team and other academic staff as required. This is a fast-paced environment requiring flexibility, enthusiasm and an ability to prioritise, as well as a sound knowledge of market leading administrative software and applications.

At The Peterborough School we have high standards and expectations and we are interested in education in the fullest sense. Our curricular and extra-curricular programme, combined with excellent pastoral support, reflect our commitment to ensuring that our pupils benefit from a first-class education in a supportive setting.

All our staff are integral to our mission, inspiring the minds of our children, optimising their potential and challenging them both academically and holistically, whilst supporting each other to make that happen. Staff wellbeing is a key priority of our Governors and Senior Leadership Team and is promoted throughout the School. All staff are welcome to a complementary full school meal in our exceptional refectory during term time.

The School has its own salary scale and free on-site staff parking.

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS).

hr@tpsch.co.uk

Tel: 01733 343357

Job Description

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Summary of the role

A key administrative post with critical importance for supporting the academic work of the School. The post holder will be responsible for maintaining and supporting electronic academic systems throughout the School. The post holder will provide administrative support to members of the Senior Leadership Team, Office Manager and other academic staff as required.

Hours of Work: 8.00am to 4.30pm

Permanent

Term-time + some holiday working (41 weeks in total)

Salary: Between £24,207 and £26,000 actual (£28,080 and £30,160 FTE)

Reporting to: Office Manager/Executive Assistant

Functional Relationships with:

Senior Leadership Team
Office Manager/ Executive Assistant
Office Staff
Heads of Department

Main duties and responsibilities:

Promoting and safeguarding the welfare of children and young persons for who you are responsible and with whom you come into contact;

Academic Administration

Maintaining and developing the use of the School’s academic management information systems, including data input and analysis and the preparation of management reports for academic staff;
Producing, analysing and evaluating academic data, e.g. internal and external examination results; and baseline predictive data; pupil reports;
Working with the Deputy Heads, Office Manager and School Timetabler, to maintain academic sets and timetables for pupils and staff, distributing timetables to pupils;
Providing support for the School’s academic reporting procedures from design, set-up and maintenance, through to final production ready to publish to stakeholders;
Working with the Deputy Heads and Office Manager to organise parents’ evenings, including booking of appointment times, scheduling online meetings and arrangements for in-person events;
Working with the Deputy Heads and Heads or Departments to produce curriculum documentation
Administering requests for teaching staff leaves of absence and organising cover for absent staff, working with Deputy Heads (Senior) & (Prep);
Working with the Deputy Heads, Office Manager and Examinations Officer to support the arrangements of external examinations

Senior Leadership Support

Providing secretarial support for Senior Leaders as required, including diary management and drafting of correspondence;
Attending meetings and taking minutes as directed, primarily supporting the work of the Senior Leadership Team;
Establishing and maintaining effective systems and processes in order to contribute towards the smooth running of the School;
Administering paperwork for School Trips and preparing information for Senior Leadership approval;Working with Deputy Heads to compile and publish School rotas and schedules (e.g. duties, Beginning and End of Term Programmes)
Providing administrative support for regular events within the School;

General Administration

Supporting the work of the School Office; inc., reception duties, and school correspondence as required,
Maintain accurate and up-to-date pupil and staff records in compliance with data protection regulations;
Producing and maintaining the School’s Calendar, including updating approved entries in online calendars;
Supporting and leading, where appropriate various projects to meet the needs of the School.

It is important to note that this job description is a guide to the work you will be required to perform. This job description will be reviewed at least once each year. It may be subject to modification or amendment at any time after consultation with the holder of the post. You may also be required to undertake such other comparable duties as the Head requires from time to time.

Qualifications

Essential