4190 - Materials Management Officer

Barnsley Hospital; Barnsley; Hybrid; GBP 21,000 - 27,000; Full time

Job summary

Barnsley Hospital NHS Foundation Trust is seeking an organised Materials Management officer to support delivery of an effective procurement service across wards and departments. You will lead stock management, maintain profiles, and ensure value for money.

The post requires experience in purchasing/logistics or customer service; responsibilities include stock replenishment, data entry on the procurement system, and responding to customer queries while maintaining audit trails and lean stocks.

Qualifications

• Experience of Customer Service environment and/or a Logistics environment.
• Awareness of Health & Safety requirements.
• Knowledge of Inventory Control systems.
• Knowledge of Microsoft Applications.
• Knowledge of computer-based supply systems.
• Knowledge of Medical and Surgical consumables in particular and the NHS Supply Chain Catalogue in general.
• Willingness to work towards NVQ level 3 or equivalent experience.

Responsibilities

• Establish and maintain ward/department stock profiles by physical check and identify and withdraw surplus/obsolete/out of date products and re-distribute/dispose off as appropriate.
• Input and maintain computerised stock profiles and inventory levels for all wards/departments on the procurement system.
• Provide a topping up service to wards/departments using Automatic Data Capture Devices (PDAs) to record replenishment information.
• To manually process stock demand via electronic ordering systems for departments not serviced by a top-up service and to carry out user maintenance tasks as and when required.
• To deliver goods on a regular basis, in loads of excess of 100kg, including contained hazardous substances, unpack and verify receipt ensuring products are as ordered and to correct specification replenish shelves ensuring stocks are rotated.
• To respond to customers queries regarding product under the control of the Materials Management Team and liaise with NHS Supply Chain as appropriate.
• Maintain documentation to ensure an audit trail is available for all transactions.
• Ensure customers receive high service levels whilst maintaining lean stocks.

Skills

Customer service

Logistics experience

Interpersonal skills

Attention to detail

Education

NVQ level 3

Tools

Inventory control systems

Microsoft Applications

Computer-based supply systems

Job description

The Procurement Team at Barnsley Facilities Services is seeking an organised and focused individual with good attention to detail to support the delivery of an effective and efficient procurement service for all procurement categories. The post holder will contribute significantly to the delivery of the procurement function.

You will take lead responsibility for the purchase of goods and services for a defined customer base, in order to provide Barnsley Hospital with a responsive and value for money supply service.

You will have previous purchasing/logistics or customer service experience and applications are sought from across the private and public sector. The successful applicants will bring energy and customer focus to the role.

Barnsley Facilities Services positively welcomes diversity and aims to be a truly inclusive place to work. We are looking for self-motivated, enthusiastic people from all backgrounds who care about making a difference.

Forindividuals who may require sponsorship under the skilled worker or health& care visa route please use the link on the right hand side of the advertto check your eligibility, please note that LEvel A roles are no longer eligiblefor sponsorship.

Main duties of the job

As a Materials Management officer you will:

Establish and maintain ward/department stock profiles by physical check and identify and withdraw surplus/obsolete/out of date products and re-distribute/dispose off as appropriate.

Input and maintain computerised stock profiles and inventory levels for all wards/departments on the procurement system.

Provide a topping up service to wards/departments using Automatic Data Capture Devices (PDAs) to record replenishment information.

To manually process stock demand via electronic ordering systems for departments not serviced by a top-up service and to carry out user maintenance tasks as and when required.

To deliver goods on a regular basis, in loads of excess of 100kg, including contained hazardous substances, unpack and verify receipt ensuring products are as ordered and to correct specification replenish shelves ensuring stocks are rotated.

To respond to customers queries regarding product under the control of the Materials Management Team and liaise with NHS Supply Chain as appropriate.

Maintain documentation to ensure an audit trail is available for all transactions.

Ensure customers receive high service levels whilst maintaining lean stocks.

To carry out duties in accordance with policies and procedures of the Trust, safe systems of work, the health and safety at work act and departmental work instructions/procedures.

About us

Operatingas a Wholly Owned Subsidiary to Barnsley Hospital NHS Foundation Trust, BFS hasover 40 years heritage in providing high quality estates, facilities, procurementservices and Outpatient pharmaceutical services to the healthcare sector. With a turnover of over £50m per annum, wetake pride in our people, the quality of our work and in making financialcontributions back into the NHS, supporting our patients and staff to deliverfront line patient services.

BFSare passionate about providing essential facilities and healthcare supportservices. Our highly skilled and experienced leading professionals take pridein what they do, delivering world-class services and best-in-class NHSstandards.

Webelieve in our people, and our ethos is to put our customers and team at theheart of everything we do.

Ourvision is to provide quality essential services, growing for the ultimatebenefit of public healthcare and beyond.

Barnsley Hospital NHS Foundation Trust and BarnsleyFacilities Services (BFS) are committed to promoting equality of opportunityand fair treatment to all applicants regardless of race, nationality, ethnicorigin, gender, marital status, mental or physical disability, religion orbelief, sexual orientation, age or offending history.

The cost of the DBS (criminal records check)will be met by the successful candidate(s) through salary deduction.

Pleasenote we reserve the right to close positions early

Job responsibilities

Please refer to the attachedJob Description and Person Specification for full details of the role andresponsibilities.

SupportingDocuments

Please refer to thevalues-based recruitment guidance and associated documentation.

Person Specification

Experience

• Experience of Customer Service environment and/or a Logistics environment

Knowledge and Awareness

• Awareness of Health & Safety requirements
• Knowledge of Inventory Control systems
• Knowledge of Microsoft Applications
• Knowledge of computer-based supply systems
• Knowledge of Medical and Surgical consumables in particular and the NHS Supply Chain Catalogue in general

Qualifications

• Willingness to work towards NVQ level 3 or equivalent experience

Values

• Please describe in around 100 words: What Equality & Diversity means to you and why they are important.
• Please describe in around 100 words: An example of where you have helped to improve the service of a department.

Skills and Abilities

• Good interpersonal skills, effective communicator
• Diligent approach to work and attention to detail