Inventory Materials Management Assistant

Calderdale and Huddersfield NHS Foundation Trust; Halifax; On-site; GBP 18,000 - 24,000; Full time

Benefits offered by this job

Staff Lottery scheme

On site restaurant and café

Nursery provision

Flexible working opportunities

Job summary

Calderdale and Huddersfield NHS Foundation Trust is seeking an Inventory Materials Management Assistant to support the delivery of patient-focused services. The role is based predominantly at CRH in Coronary Angio and Cardiology, handling stock replenishment and distribution for clinical areas.

You will join a team managed by CHS and work in a fast-paced environment where accuracy and initiative are essential. A friendly, collaborative approach and strong attention to detail are required.

Qualifications

• 4 passes at GCSE including Maths and English.
• NVQ level 3 in a customer focused discipline is desirable.
• Experience in a stock control environment is preferred.

Responsibilities

• Carry out a full materials management arrangement including moving, handling, distribution, receipting and storage of goods to stock locations.
• Review and maintain optimum stock levels for NHSSC stock and non-stock orders.
• Generate non-stock orders via iProc and process ad-hoc orders with correct pricing with the Specialist Inventory Team.
• Receipt non-stock deliveries and verify quantity, quality and description with diligent checks.
• Maintain stock levels and rotation and ensure deliveries meet use-by dates.
• Develop relationships with Trust colleagues and maintain strong customer relationships.

Skills

Good written verbal analytical skills

Effective communication skills

Customer service

Teamwork under pressure

Education

GCSEs including Maths & English

NVQ Level 3 in a customer-focused discipline

Tools

Hand-held computer technology

Mainframe computer technology

PC packages

TEAMS

Job description

CHS is able to offer a wide range of services. Our scale enables us to offer competitive rates and we have a long track record of providing high quality, customer-focused services.

We offer comprehensive estates, facilities management, medical engineering, catering solutions and procurement services supporting the provision of safe, effective healthcare to our communities. We are committed to delivering our Green Plan goals of reducing carbon emissions, air pollution, waste generation and improving recycling throughout delivery of our services. We also enable profit to go back into patient care.

CHS recognises that its staff are its greatest asset and that its business is its people. The company aims to create an environment and culture of openness, trust and honesty. We encourage and celebrate diversity because broader perspectives, skills, experience and knowledge will enrich and enhance the value we bring to each other, our clients, shareholders and other stakeholders.

Job overview

Due to internal staff rotation, we have an opportunity within our Inventory Materials Management Team for an Inventory Materials Management Assistant to help to develop and enhance the delivery of our patient focused services strategy. The post holder will work predominantly at CRH within Coronary Angio and Cardiology. This will play a vital role in ensuring that medical/surgical consumable stock is managed effectively. The post holder may also look after a small number of clinical areas outside of the inventory managed areas.

There is a requirement for manual handling and physical distribution of products. The need to work at pace whilst ensuring accuracy is critical to ensure clinical staff have the necessary medical/surgical clinical consumables to deliver healthcare.

Regular interaction with staff from all wards and departments is key so a friendly and can do attitude is required at all times. A team player is essential as the daily challenges will require an individual who has is flexible in their approach to the role.

The Person:

We are looking for someone ideally with experience of:

• Working within a stock control based environment.
• Understanding of the basics of stock replenishment.
• Customer service and a friendly 'can do' attitude.
• Working as part of a team in a time pressured environment

Any CHFT applicants need to be aware that it will involve joining on CHS T&Cs

Main duties of the job

As part of a locally based Materials Management Team the post holder will:

• On a routine regular basis, ensure that goods are replenished in all areas as required using both stock inventory management systems and oracle i-proc ordering systems.
• To ensure that stock is maintained at the appropriate level using hand held data capture devices and the putting away of all stock to agreed standards.
• Provide reports, specialist advice to customers and generally act as a focal point for all communication relating to ordered stock.
• Maintain appropriate materials management and stores records on behalf of the customer.
• Ensure that the services expected of the Procurement and Supplies Department are delivered in the most cost effective manner consistent with the agreed service standards.
• Work closely with other members in the Materials Management Team and with the Procurement and Supplies Department colleagues.
• Develop relationships with Trust colleagues.
• Build and maintain strong customer relationships.

Working for our organisation

Calderdale and Huddersfield Solutions Ltd (CHS) provides estates, facilities and procurement services to our partner organisation Calderdale and Huddersfield NHS Foundation Trust (CHFT) and other customers. We employ around 450 staff in a wide range of functions, ranging from cleaners, porters, retail and administrative staff to engineers and procurement specialists.

In addition to a competitive salary, unsocial hour payments where applicable and NEST pension employer/employee match scheme (up to 6% CHS contribution) we also offer a range of benefits as follows:-

• Extensive range of discounts on-line and in store at all your favourite retail outlets
• Staff Lottery scheme
• On site restaurant (staff discount), Café and coffee bar serving Costa coffee and Retail shop
• On site Nursery provision and generous Maternity/Paternity and Adoption schemes
• Workforce benefit team to support with a range of childcare provision/out of school clubs
• Salary sacrifice car and cycle schemes (subject to certain criteria)
• Tax free childcare vouchers
• Career break scheme
• Special leave policies
• Flexible working opportunities
• On site Occupational Health service
• 24/7 Care First Employee Assistance scheme that provides:-
  • Confidential counselling and support
  • Financial and legal help and advice
  • Chaplaincy Services, Chapel and Prayer rooms
  • Dedicated wellbeing hour each week

Detailed job description and main responsibilities

• Carry out a full materials management arrangement as appropriate in accordance with established procedures and timescales, ie the moving, handling, distribution, receipting and storage of goods to the relevant stock location.
• To review and maintain optimum stock levels for all products to be materially managed within inventory management system areas which will include both NHSSC stock and non-stock direct from suppliers.
• Generate non-stock orders via iProc and process supplementary ad-hoc orders in a timely and efficient manner. Ensure correct pricing by liaising with the Specialist Inventory Team.
• Undertake the receipt of non-stock deliveries from stores & prior to put away at the designated clinical area, ensure that adequate checks are made and that the delivery is correct in terms of quantity, quality and description.
• To take responsibility for corrective action in 'stock-out' situations ie sourcing an alternative product, liaising with NHSSC suppliers directly, moving stock internally between clinical areas within the inventory managed areas and escalating to the Specialist Inventory Team
• Responsible for maintaining stock levels and rotation of locally held stock as appropriate and ensure stock does not exceed its 'use by' date.
• To regularly (approximately 10 times per day) move NHS Supply Chain roll cages (up to 180kg) and boxes (up to 18kg), within ward/department areas.
• To work in an environment where interruptions will be encountered on a daily basis, eg where wards and departments make requests for urgently required products, which can vary between 1 and 6 different requests per day.

Person specification

Qualifications

Essential criteria

• 4 passes at GCSE inc Maths & English
• NVQ level 3 in a customer focused discipline

Desirable criteria

• Willingness to undertake appropriate further study
• Health and Safety, COSHH, Risk Assessment, Moving and Handling awareness
• CILT Qualification

Knowledge

Essential criteria

• Good written, verbal and analytical skills
• Effective communication skills
• Ability to deal with customers courteously and effectively within clinical environments
• Good interpersonal skills
• Ability to use telephone in a professional confident manner
• Computer literacy - computer skills (hand-held computer technology, mainframe computer technology, PC packages, TEAMS)
• Ability to lift goods, move trolleys from point of receipt to end user area's i.e. wards or departments within the Trust site all in accordance with manual handling requirements

Desirable criteria

• Knowledge of Medical & Surgical products
• Understanding of logistics and NHS Supply chain
• Trust Standing Financial Instructions
• Local Purchasing
• Understanding of customer requirements pertinent to the healthcare industry
• Understanding of eCommerce

Experience

Essential criteria

• Previous experience in a supplies department or retail enviroment
• Working knowledge of the principles of effective stock control (
• Knowledge of the principles of materials management
• Experience of main frame computer stock control systems and orders
• Proficient in the use of IT stock control systems
• Knowledge of barcodes and scanners for data capture

Desirable criteria

• Experience of introducing new systems and processes
• Introduction of value for money savings initiatives

Calderdale and Huddersfield Solutions (CHS) are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where required.

We understand that more applicants are using AI technology to help with their applications. While these tools can be useful, they cannot fully capture your skills, knowledge, and experience. It's important that you personalise your application. Relying solely on AI is not recommended, as it may reduce your chances of success. Our screening process is thorough, so if you have used AI, please make sure to disclose this on your application form.

Candidates who require a Skilled Worker visa to work in the United Kingdom can determine the likelihood of obtaining a Certificate of Sponsorship for this position by assessing their circumstances against the criteria specified on the