Pharmacy Procurement and Administration Officer

Liverpool Heart and Chest Hospital NHS Foundation Trust; Liverpool; On-site; GBP 26,000 - 27,000; Full time

Job summary

Liverpool Heart and Chest Hospital NHS Foundation Trust invites applications for a full-time Pharmacy Procurement and Administration Officer. The role is based in Liverpool, NHS AfC Band 3, 37.5 hours per week (8.45am till 5pm).

Salary £25,760 - £27,476 per annum with a full-time contract. The Pharmacy department provides pharmaceutical care across cardiology and chest medicine services and supports local hospices.

Qualifications

• GCSE Mathematics Grade 4 (C) or above
• GCSE English language grade 4 (C) or above
• NVQ level 2 in Pharmacy Services or equivalent
• Able to work as part of a team
• Able to work under own initiative and willing to take appropriate levels of responsibility
• Previous experience in hospital pharmacy
• Experience in Pharmacy Procurement

Responsibilities

• Co-ordinate reconciliation and processing of pharmaceutical invoices.
• Release orders, considering contracts, lead times, buying agreements and quality to ensure best value.
• Monitor current and forecasted supply disruptions and escalate as needed.
• Provide administrative support for the Pharmacy Department.
• All necessary training will be given.
• Communicate with departments/agencies within and out of the Trust with discretion and initiative.
• Input and pass pharmaceutical invoices and manage stock control per Standing Financial Instructions.

Skills

Communication skills

Teamwork

Attention to detail

Time management

Education

GCSE Maths

GCSE English

NVQ Level 2 in Pharmacy Services

Tools

EDI systems

Stock control systems

Job description

Main area Pharmacy Grade NHS AfC: Band 3 Contract Permanent Hours Full time - 37.5 hours per week (8.45am till 5pm) Job ref 410-DTC-8266253

Employer Liverpool Heart & Chest Hospital NHS Foundation Trust Employer type NHS Site Liverpool Heart and Chest Hospital Town Liverpool Salary £25,760 - £27,476 per annum Salary period Yearly Closing 24/09/2026 23:59

Pharmacy Procurement and Administration Officer

NHS AfC: Band 3

As the largest single site specialist heart and chest hospital in the UK, we, at Liverpool Heart and Chest Hospital, have a clear vision'to bethe best cardiothoracic integrated healthcare organisation'.

We provide specialist services in cardiothoracic surgery, cardiology, respiratory medicine including adult cystic fibrosis and diagnostic imaging, both in the hospital and out in the community.

We serve a catchment area of 2.8 million people, spanning Merseyside, Cheshire, North Wales and the Isle of Man, and increasingly we receive referrals from outside these areas for highly specialised services such as aortics.

Heart and lung disease continue to be amongst the biggest killers in the UK and the communities we serve are marked by increased prevalence of cardiovascular disease, higher levels of heart failure, hypertension, coronary artery disease and an ageing population.

Our reputation for strong performance is important in delivering thebest carefor our patients and high quality clinical services. This is underpinned by a culture of research and innovation, delivered in modern estate and facilitated by technology. New and upgraded clinical areas are designed with patients and families fully involved to deliver their needs.

As part of our long term plan, we aim to form strong clinical and organisational relationships where possible. There is clear evidence that partnerships improve patient care and enhance quality and we aim to collaborate with a range of other providers and professionals with the aimto extending access and improve quality.

Our vision is underpinned by five strategic goals:

• Quality:to deliver the highest quality, safest and best experience for patients and their families by providing reliable care
• Service and Innovation:to develop our service portfolio for patients by developing innovative models of care
• Value:to maintain financial viability, enhance service delivery and develop new models of care to improve the health of our patients and safely reduce costs
• Workforce:to be the best NHS Employer by 2019 by attracting and retaining the best staff to deliver excellent patient care
• Stakeholders:to develop productive relationships with key stakeholders in order to enhance our profile and reputation.

Our Mission

“Excellent, Compassionate and Safe care for every patient, every day”

Job overview

The Pharmacy department provides pharmaceutical care to a range of specialties, including Cardiology, Chest Medicine, Cardiac and Thoracic surgery, together with a 45 bedded critical care area. In addition, a clinical pharmacy service is provided to two local hospices (Marie Curie, Willowbrook Hospice). The pharmacy departmenthouses an automated dispenser and a small shop for OTC sales.

An exciting opportunity has arisen at LHCH for a full-time Procurement and Administration

Officer – to work in our busy, friendly pharmacy department

Job Summary:

Co-ordinating the reconciliation and processing of pharmaceutical invoices.

Release orders, taking account of contracts, lead times, buying agreements, specialist/consumer needs and any other relevant factors to ensure all goods are of appropriate quality and are obtained in a timely manner and at the most cost-effective price.

Monitor current and forecasted supply disruptions, escalating issues to the Senior Technician (procurement) as appropriate.

Providing administrative support for the Pharmacy Department.

All necessary training will be given.

For more information and / or an informal visit please contact either

To communicate with departments/agencies within and out of the Trust, demonstrating a high level of initiative and confidentiality as necessary according to the needs of the post.

To be responsible for the inputting/passing of pharmaceutical invoices and working within the time levels set by pharmacy and finance incorporating relevant price changes of pharmaceutical medicines where appropriate, in accordance with the trust’s Standing Financial Instructions, and thereby act as the final check of product price and quantity ensuring accurate stock control.

To co-ordinate the activity of other staff involved with invoicing within the department, including the resolution of queries with the Senior Technician (procurement) and liaise with other technicians and Assistant Technical Officers to confirm stock quantities via stock checks.

To fully co-operate in all procurement activities, including ordering, receipt, invoicing, stock control and mutual aid to ensure the safe, efficient and economic purchase of pharmaceuticals according to the needs of the Trust and its customers.

To ensure overdue and to follow orders are pursued with suppliers daily according to agreed procedures and, where appropriate, taking action to secure supplies from alternative approved sources and keep all interested parties advised of progress.

Please see full Job Description and Person Spec attached

Working for our organisation

As the largest single site specialist heart and chest hospital in the UK, we, at Liverpool Heart and Chest Hospital, have a clear vision 'to be the best cardiothoracic integrated healthcare organisation'.

We provide specialist services in cardiothoracic surgery, cardiology, respiratory medicine both in the hospital and out in the community.

We serve a catchment area of 2.8 million people, spanning Merseyside, Cheshire, North Wales and the Isle of Man, and increasingly we receive referrals from outside these areas for highly specialised services such as aortics.

Our reputation for strong performance is important in delivering the best care for our patients and high quality clinical services. This is underpinned by a culture of research and innovation, delivered in modern estate and our encouragement of flexible working in a variety of forms.

Detailed job description and main responsibilities

o communicate with departments/agencies within and out of the Trust, demonstrating a high level of initiative and confidentiality as necessary according to the needs of the post.

To be responsible for the inputting/passing of pharmaceutical invoices and working within the time levels set by pharmacy and finance incorporating relevant price changes of pharmaceutical medicines where appropriate, in accordance with the trust’s Standing Financial Instructions, and thereby act as the final check of product price and quantity ensuring accurate stock control.

To co-ordinate the activity of other staff involved with invoicing within the department, including the resolution of queries with the Senior Technician (procurement) and liaise with other technicians and Assistant Technical Officers to confirm stock quantities via stock checks.

To fully co-operate in all procurement activities, including ordering, receipt, invoicing, stock control and mutual aid to ensure the safe, efficient and economic purchase of pharmaceuticals according to the needs of the Trust and its customers.

To ensure overdue and to follow orders are pursued with suppliers daily according to agreed procedures and, where appropriate, taking action to secure supplies from alternative approved sources and keep all interested parties advised of progress.

Please see full Job Description and Person Spec attached

Person specification

Qualifications

• G.C.S.E Mathematics Grade 4 (C) or above
• G.C.S.E. English language grade 4 (C) or above
• NVQ level 2 in Pharmacy Services or equivalent
• Able to work as part of a team
• Able to work under own initiative and willing to take appropriate levels of responsibility.
• Previous experience in hospital pharmacy
• Experience in Pharmacy Procurement

Values & Behaviour

• Able to organise time and can meet strict deadlines
• Ability to work accurately under pressure and able to meet multiple deadlines whilst dealing with stressful situations.
• Exhibits behaviours in line with Trust values.

Knowledge and skills

• Ability to analyse and compute complex financial queries
• Good communication skills both written and verbal
• Basic computer skills
• Ability to concentrate for long periods of time
• Ability to remain focused despite constant interruptions, either over the phone or in person
• Ability to investigate and resolve ordering and payment queries
• Knowledge of off-contract claims process within Pharmacy
• Knowledge of Pharmacy stock control systems and EDI systems

We reserve the right to close this vacancy early. Therefore, interested applicants are advised to apply as early as possible.

Please review the job description and person specification carefully before applying to ensure that you meet the essential requirements for the post.

All applicants will be contacted and informed by email whether they were successfully shortlisted for interview.

As part of you pre-employment checks we will be required to obtain satisfactory references. We require at least one written reference from your current or most recent employer. We are only able to accept references from a professional work email address.

Employers are expected to implement the Care Certificate for all applicable new starters from April 2015. The Care Certificate aims to equip health and social care support workers with the knowledge and skills which they need to provide safe, compassionate care. We expect all new starters in clinical, patient facing posts (bands 1-4) to complete all 15 standards of the Care Certificate, within their first 6 months with the Trust.

Flexible Working applications will be considered in line the Trusts flexible working policies.

The Trust is a no-smoking site.

We reserve the right to close adverts earlier than the closing date should we receive sufficient applications and so urge you to submit your application as soon as possible.

Please note UKVI guidelines prohibits sponsorship for all Band 2 and 3 posts. Guidelines state that many other posts are also not eligible for sponsorship. Please use UKVI guidance on Skilled Worker Visas to determine whether you would be eligible for sponsorship if you were to gain a conditional offer for this role.

If you are a Skilled Worker/ Health and Care visa applicant and you are coming to work in an occupation defined by the relevant Standard Occupational Classification (SOC) code, you will be required to provide a criminal record certificate from any country you have lived in for 12 months or more in the last 10 years, this is also applicable for your adult dependants.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.